Confidential Hiring for Personal Executive Assistant Job at San Diego, CA Full Time

The Personal & Executive Assistant will provide high-level administrative support to the CEO. This role also organizes and coordinates executive outreach and external relations efforts and oversees personal investments and special projects. The Personal & Executive Assistant must be creative and enjoy working within an entrepreneurial environment.

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, financial, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties and Responsibilities:

· Manage all types of sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the CEO and the operations of the company.

· Sustain a daily calendar of meetings and events. Administration of the family office; including, but not limited to insurance, banking transactions, taxes & property management for multiple residences.

· Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents.

· Arrange executive travel and accommodations. Administer Corporate Jet, Flights, Pilots, Airport arrivals, and departures.

· Manage the CEO’s agenda, phone calls, emails, contacts, and appointments. Excellent communication and time management skills; proven ability to meet deadlines.

· Ability to function well in a high-paced environment; performs additional duties as assigned by CEO.

· Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the CEO is involved with.

· Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.

· Use discretion, confidentiality, and good judgment to handle executive matters.

· Represent the company and the CEO in a positive light through great follow-through skills and sound judgment.

· Conserve the Executive’s time by reading, researching, collecting, and analyzing information as needed, in advance.

· Complete ad-hoc projects as assigned – such as personal events and/or family needs.

· Organize complex calendars and schedules, resolving any scheduling issues Qualifications 5+ years of experience required in working in a CEO / President / C-Level personal assistant role.

Qualifications:

· Experience in Family Office matters (Admin, Financials, Reports, Taxes, Investments, Travel). Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

· Ability to communicate effectively and professionally.

· Willingness to stay up to date with the latest administrative methods and technology.

· Excellent attention to detail.

· Attributes Trustworthy and Loyal – demonstrate ability and temperament to work with sensitive information.

· Service focus – dedicated to meeting the expectations and family office needs of the CEO.

· Business Sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.

· Numerical Analysis – ability to manage numbers and transactions in a detail and proficient way.

· Commitment to excellence – perform duties at the highest level possible on a consistent basis.

· Excellent communicator – able to interact with people of all levels in a confident, professional manner.

· Team player – have team-oriented experience and approach.

· Ability to think outside of the box with a sense of urgency. Self-Starter.

Job Type: Full-time

Pay: $115,000.00 – $140,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement

Schedule:

• Monday to Friday
• On call

Work Location: One location