This is a remote position. Rapidly growing mullti-state medical practice is seeking a C-Level Executive Assistant for an exciting position supporting key leaders.
Responsibilities:
Coordinate significant weekly travel for up to 6 individuals including flights, hotel, ground transportation, and personal assisting needs. (50% of the position)
Manage a variety of growth related projects which will include researching opportunities for new locations, developing cost-saving methods in relation to travel resources, assisting in the on-boarding of new Physicians
Working directly with key leadership to assist with day to day functions including organizing work flows, calendar management, scheduling meetings, creating agendas/ scribing meeting minutes, creating spreadsheets for tracking and trending, monthly reports.
Assisting with Marketing functions, in helping to develop strategies for new locations.
Liaison between office staff and management team and vendors as needed
Collecting inventory reports and verifying them against sales reports/ managing inventory levels
Some travel of up to 1 week several times per year may be required to assist in launching new locations.
Qualifications:
5+ years working directly for C- Suite level individuals
2+ years previous experince working in a remote setting
3+ years Microsoft Office/ Software programs i Drop box, Excel, creating Power Point presentations, Google Drive etc.
Significant experience in coordinating travel on a regular basis
Strong experince in project management / working with project management sofwware of some type (i.e. Monday, Wrike, Trello, Smartsheets etc.)
Must be exceptionally detail oriented
Must have outstanding verbal and written communications
Experience is tracking expense reports
2+ years previous experince working in a remote setting
Demonstrative ability to evaluate and make sound judgement in sensitive and confidential matters
Able to maintain a professional demeanor during stressful situations
Liaison between office staff and management team and vendors as needed
Collecting inventory reports and verifying them against sales reports/ managing inventory levels
Those with experience in healthcare in addition to other qualifications will be strongly considered.
We offer
Exceptional salary and flexible hours – general availability during work hours – more focus on hitting deadlines and efficient, accurate work.
Health benefits including medical, dental and vision
401k plan
Paid time off
Paid holidays
ALL candidates MUST complete Indeed Screening questions and skills tests to be considered for this position.
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:
Schedule:
Application Question(s):
Experience:
Willingness to travel:
Work Location: Remote
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