ConocoPhillips Hiring for Administrative Assistant at Houston, TX Full Time

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 14 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Description

If you are selected as the Administrative Assistant, you will be providing support to multiple managers within the Gulf Coast and Rockies Business Unit. You will work closely with them to perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost discretion and independent judgment on a consistent basis.

Your responsibilities may include:

• Managing the managers’ calendars so that time is used effectively and efficiently – including planning work projects and scheduling of appointments with personnel inside and outside ConocoPhillips, including members of the Lower 48 Leadership Team, global Business Units, and other internal and external meetings
• Understanding the manager’s plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans and objectives across several time zones
• Coordinating all office and administrative support duties including filtering email, as appropriate, answering the telephone, directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needs
• Ensuring the managers are prepared for all meetings and have the appropriate materials to be reviewed in advance of meetings
• Preparing, coordinating, and handling travel plans for the managers including:
  • Understanding the purpose of the trips so that arrangements can be made to optimize their time in meeting with managers, employees and outside companies
  • Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel
  • Maintaining regular contact with the managers during travel periods to communicate and initiate appropriate travel changes and advise of other issues requiring attention
• Drafting correspondence for and on behalf of the managers; preparing special reports as requested; including extracting and sorting data in Excel; creating and editing presentations in PowerPoint, document formatting and editing in Word and Adobe
• Retention of information on key contacts, upcoming activities and projects
• Maintaining SharePoint/Microsoft Teams information and Outlook distribution lists
• Planning business lunches, dinners and events within budget guidelines and with minimal guidance
• Coordinating with other Administrative Assistants in the Lower 48 for planning and implementing Region activities
• Providing input and feedback to the managers when needed

Basic/Required:

• Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee
• 5+ years of experience in administrative support position
• Advanced proficiency with Microsoft O365 applications: Excel, Outlook, PowerPoint, SharePoint, Teams and Word

Preferred:

• 1+ years of experience handling confidential information with the utmost discretion
• 1+ years of experience organizing and prioritize numerous tasks, multitasking, and working under pressure within tight timelines, with limited direction
• Advanced level of proficiency with verbal and written communications skills, including ability to proofread materials for contextual, grammatical, typographical, or spelling errors
• Track record as a highly resourceful team player; polite and respectful of others, with the ability to also be very effective independently
• Willingness to engage in additional training as appropriate
• Internal and external networking, at all levels in the organization
• Builds/maintains effective working relationships
• Demonstrates professional manner and ability to influence in dealings with others
• Strong process and system orientation; promotes group effectiveness
• Planning, organizing and time management
• Initiative and problem solving
• Anticipates barriers and provides alternative solutions
• Sound judgment and high sense of accountability
• Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what’s right
• Delivers positive results through realistic planning to accomplish goals
• Listens actively and invites new ideas for exchanged opinions, then influences and acts to drive positive performance and achieve results
• Builds positive relationships based on trust and seeks collaboration across organizational boundaries to achieve goals

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of May 25, 2022.

Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee. Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.

ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.