Responsibilities

As an Administrative Operations Assistant, you will:

• Respond to a variety of substantive requests for program, budget, and statistical information. Search through files and drafts explanatory narratives and summaries in a clear, concise, and logical manner on the basis of the unique information needs of internal and external requesters. Conduct personal inquiries or searches in order to ascertain facts through discussions with individuals, research in files, and/or through other sources. Independently interpret and reply to non-routine requests and reporting requirements or arranges for a response from the appropriate staff members.
• Plan and organize meetings, conferences, and workshops. Prepare agenda items; notify participants; arrange luncheons and other social activities; develop background information; arrange for meeting space, speakers, clerical support, and a myriad of related logistical details that are vital to the accomplishment of conference objectives. Attend and record the minutes at meetings, summarizes points and issues discussed, distribute the minutes, and follow up on commitments.
• Develop and maintain various automated databases, spreadsheets, and graphics in support of office activities and operations. Type a variety of letters, memoranda and reports in required correspondence and/or publication formats.

Travel Required

• Not required

Promotion Potential

• 33

Supervisory Status

• No