Cultivate Recruitment Looking for Office Assistant at Auckland, Auckland, New Zealand Full Time

Working for a not for profit organisation, this community is diverse, inclusive, egalitarian and welcoming. With 200 members of all ages they hail from across the globe. They are led by a committed Board of Management and have a few part-time employees. They have heaps of dedicated volunteers, and have regular events and activities in their cosy space in central Auckland.

About The Role

You will provide regular administrative support and assistance to key senior stakeholders across the organisation. This includes the President and Secretary of the Board of Management, and the Chair of the Committee

Key Accountabilities

• Help set date/time for monthly executive and Board meetings, and Board retreats, using Doodle or similar; send calendar invites, and track apologies
• Create Zoom links for meetings
• Draft Agenda for monthly Board meetings, including actions/updates from previous meeting, send to Secretary and President 14 days in advance, revise based on feedback, and circulate final agenda 7 days in advance of meeting
• Draft minutes of monthly Board meetings (using audio recording), send to Secretary and President within 7 days of meeting, revise based on feedback, and circulate final minutes within 14 days of meeting
• Help organise Annual General Meeting (in March), including agenda, minutes and direct communications with members
• Maintain the Google Drive folders, and file all documents appropriately
• Facilitate shared editing of documents using Google Drive
• Coordinate logistics for events, holidays, and lifecycle events
• Manage and organise diaries; schedule appointments, meetings and events
• Make transport and travel arrangements, prepare and file business and travel expenses

About you

• Attention to detail and accurate note-taking
• Computer skills, specifically, expertise with Microsoft Word and Excel, Google Drive and Gmail, Zoom and Doodle; willing to learn Infoodle, our new membership management system
• Good time management skills and meets deadlines
• Takes initiative, takes responsibility for own work
• Good communication skills, respectful, works well as part of a team

What’s In It For You

• An opportunity to work with a diverse group of people that play an extremely important part in their community
• Meaningful, values based work
• 6 hours per week with flexible working arrangements – chose how and when you work

How to apply

Please apply online for this role with your CV in MS Word. Applying from overseas? Please include evidence of your right to work in NZ.

We recognise that neurodiversity is critical to a healthy, productive, and innovative business. Our role is to uncover and advocate strengths via a psychologically safe recruitment experience. So, if a typical recruitment process doesn’t bring out your best, let us know. We want you to shine, not shy away.