Curate Partners Hiring for Executive Admin/Coordinator at Washington DC-Baltimore Area Full Time

The ideal candidate will have exceptional administrative and communication skills, a keen attention to detail, and the ability to handle sensitive information with discretion. This role requires a high level of professionalism, efficiency, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage and maintain executives’ schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with the utmost discretion.

Communication:

• Act as the primary point of contact between the executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and other inquiries to the appropriate parties.
• Draft and proofread correspondence and reports.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Track project progress and ensure timely completion of tasks.
• Coordinate with various departments to gather information and prepare reports.

Travel and Expense Management:

• Arrange and manage detailed travel itineraries for executives.
• Process and track expense reports and reimbursements.
• Ensure compliance with company travel policies.

Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• 5+ years of experience in an executive assistant or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Superior organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.
• Strong problem-solving skills and attention to detail.

Preferred Skills:

• Experience in a fast-paced corporate environment.
• Familiarity with project management tools and software.
• Ability to manage multiple priorities and adapt to changing demands.