Dalhousie University Looking for Administrative Assistant at Halifax, NS Full Time

Position Details

Position Title Administrative Assistant

Department/Unit Microbiology & Immunology

Location Halifax

Posting Number S424-21

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $23.70 – $30.06 per hour ($40,061 – $50,808 per annum, 32.5 hours per week)

Classification AS1

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Microbiology and Immunology, a unit in the Faculty of Medicine, is a research intensive department with internationally acclaimed researchers and programs. Reporting to the Administrator, Microbiology and Immunology, the Administrative Assistant will maintain a sound knowledge of University policies, procedures and regulations in order to relieve the Department Head of routine matters and support various academic and research activities.

Key Responsibilities

Act as a primary resource and contact person for the department; greet visitors, answer phone calls, relay messages, etc.

Coordinate and arrange schedule for Department Head, including daily schedules for meetings, appointments, conference attendance, etc.; ensure Department Head is aware of daily commitments.

Coordinate and arrange various department events and committee meetings; book rooms, A/V equipment, order catering, record minutes, prepare and distribute agendas, and other relevant materials.

Perform reconciliation of financial accounts and other financial duties (purchase orders, cheque requisitions, journal entries, process travel claims, etc.) and payroll related duties.

Maintain a sound working knowledge of policies, procedures, issues and projects; maintain working knowledge of the Faculty’s Records Management processes and various computerized applications.

Provide assistance to the Graduate and Undergraduate Studies secretaries in the department in a backup capacity and perform further related duties as required.

Note

The successful candidate will be required to provide proof of full vaccination or may seek an accommodation from Dalhousie’s vaccine requirements on grounds protected under provincial human rights legislation. Visit the Campus Check website for more information.

The successful applicant will be eligible for hybrid work (combination of work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Qualifications

Business/Office Administration diploma with three to five years’ related work experience in an administrative support role (or equivalent combination of training and experience) is required. Demonstrated ability to work in a fast-paced, confidential environment. Excellent communication and interpersonal skills required. Demonstrated ability to handle multiple priorities. Prior work experience in a university, government, and/or hospital setting is an asset.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.

Number of Vacancies 1

Open Date 01/04/2022

Close Date 01/25/2022

Open Until Filled No

Special Instructions to Applicant