About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The School of Health and Human Performance is situated within the Faculty of Health. The school offers both undergraduate and graduate programs in Health Promotion, Kinesiology and Recreation and Leisure studies. Reporting to the Administrative Manager, the Graduate Secretary supports three graduate programs, and provides secretarial and administrative support to both faculty and staff.
Key Responsibilities
First point of contact for prospective and current graduate students; assist students with inquiries regarding courses, timetables, GPAs, transfer credits and academic regulations. Perform reception duties for the School and provide secretarial support to faculty, PTA lecturers and two administrators.
Relieve the Graduate Coordinator of routine administrative matters. Clerically coordinate the graduate application and admissions process for three programs; follow up on missing documentation as required.
Prepare scholarship application forms (Faculty of Graduate Studies, NSERC, Killam, etc.); maintain records of funds committed to students.
Maintain the graduate admissions database; monitor the progress of graduate students and advise the Graduate Coordinator of problems. Coordinate arrangements for thesis proposals/defenses.
Coordinate arrangements for special events and meetings (room bookings, scheduling, catering, minute taking, RSVPs, etc.).
Assign graduate student offices, distribute keys, assign mailboxes and ensure students vacate offices as appropriate.
Note
The successful candidate will be required to provide proof of full vaccination or may seek an accommodation from Dalhousie’s vaccine requirements on grounds protected under provincial human rights legislation. Visit the Campus Check website for more information.
The successful applicant will be eligible for hybrid work (combination of work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Qualifications
Business/office administration diploma with a minimum two years’ related work experience (or an equivalent combination of training and experience) is required. Excellent communication and interpersonal skills are required. Organizational skills are essential, as well as the ability to multi-task and set priorities. Proficiency in Microsoft Office Suite is required. Previous work experience in a university environment is preferred.
Job Competencies
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement
Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons, persons with a disability, racially visible persons, women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.
Number of Vacancies 1
Open Date 01/06/2022
Close Date 01/14/2022
Open Until Filled No
Special Instructions to Applicant
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