Dawn Meats Hiring For Executive Assistant at Waterford, County Waterford Full Time

Job Title: Personal Assistant / Executive Assistant

Location: Grannagh, Co. Waterford

Contract Type: Maternity Cover commencing the 17th of July 2023 – 5th of February 2023

Dawn Meats Group is one of Europe’s leading beef and lamb processing companies with locations across Ireland, UK, France and continental Europe employing over 7,000 employees. We are currently seeking to recruit a Personal Assistant/Executive Assistant to join the team at our head offices in Grannagh, Co. Waterford.

Responsibilities:
Provide full administrative support to the Group European Sales Director/Finance Director/Food Safety, Technical & Quality Director.

Diary management, expenses and secretarial duties to the executives and their direct reports.

Project management and admin for both on-site and overseas meetings.

Liaise with European offices and colleagues, organising meetings, exchanging documents.

Coordinate meetings with clients, principally in the UK, and efficiently organise all travel for those involved- including flights, ferries, car rentals, private transfers, accommodation, meeting spaces, catering etc.

Design and organise team events for the finance department in the UK and Ireland – coordinate schedules and logistics for guests traveling from different cities across these countries.

Participate in mostly virtual(online) meetings and conduct minute-taking. Share minutes and action points with participants.

Handle and prepare confidential internal documents – file accordingly.

Summarise information and articles concisely to expedite workflows.

Qualifications:
Be professional and friendly with excellent interpersonal, organisational and communication skills.

Have previous diary management experience and be able to co-ordinate multiple calendars in MS Outlook.

Have exemplary time management skills with a proven track record of supporting and working with senior leadership and coordinating multiple competing tasks.

Be highly organised with strong attention to detail and have the ability to manage a busy workload.

Have first-rate knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Have the ability to work independently or as part of a team.

Will be proficient in written and spoken French.