DDL & Co Hiring for Administrative Assistant Job at St. Catharines Full Time

About DDL & Co.

We are a professional service Firm in downtown St. Catharines, offering a mix of full-service accounting and business support. Many of our clients are owner-managed companies across a wide variety of industries. Our focus on client service differentiates us and underlies what we do and how we do it: we like to treat our clients as friends whose success we are championing (and celebrating!). Check out our website for more information about our services and current team members.

Working with DDL & Co.

We work to maintain some fundamental values: we encourage open doors, challenging each other, clarity in expectations and understanding perspectives, informal conversation, leaving room for life outside of work, and keeping a good sense of humour. But, words aside, the best way to understand our culture is to experience it- talk with us, speak with our team members, or drop by for a (virtual) visit.

We are currently looking for a full-time Administrative Assistant to round out our superstar Admin. Team.

Some key areas of responsibility for this role include:

• Managing the reception area and function: receiving, triaging and/ or directing all incoming inquiries and appointments, in person and via phone and email. Ensuring our visitors are well cared for, whether in person or virtually, through each stage of the service process.
• Information collection and management: ensuring the correct information is getting to the right people, both inside and outside the Firm, including creating and maintaining various records, correspondence with CRA, processing office mail, collecting and processing client information, preparing letters and packages.
• Assisting with the assembly of financial statements, e-file personal and corporate returns, as well as assembling and uploading client information to the portal.
• Assisting with cash flow management: maintain petty cash, POS system, credit card reconciliations, bank deposits, AR, carrying out the invoicing process as well as collecting and processing expense reports.
• Resource coordination: arranging for and managing delivery and pick up of information or materials, technical support, equipment support and maintenance, communication with Property Management, monitoring and maintaining office and kitchen supplies, special event planning, as well as occasionally arranging for meals or other resources.
• Participation in and assistance with assigned committees: taking minutes, participating in projects, and holding committee to agreed-upon timelines.
• Generally, supporting the office, staff and Partners in any way needed. Providing help and support to other administrative team members to ensure workflow is managed and departmental objectives are met.

Qualifications and Skills

• Minimum of four (4) years providing administrative and coordination support to a team of multiple professionals.
• Strong technical skills including familiarity with Microsoft Office products.
• Any experience with iFirm or Caseware is an asset.
• Key personal competencies include a keen attention to detail, ability to quickly learn and adapt, communication and interpersonal skills, being solutions-focused.
• This is an excellent role for someone who is intrinsically motivated by an organization, continuous improvement, and by being part of a team that acts as the central nervous system for the office, ensuring everything runs smoothly and efficiently.

This position must report to our office, and remote work options are not available. Therefore, DDL & Co. requires any newly hired employee to this role to be fully vaccinated against COVID-19 and able to provide proof as a condition of being hired. Candidates who have a bona fide Human Rights Code or medical exemption to the above will be required to provide sufficient proof to explore possible accommodation.

If any of the above sounds exciting, we would love to hear from you- please reply to this ad with your resume and tell us a bit more about yourself.

DDL & Co. is an equal opportunity employer. Accommodations for those with a disability are available upon request to candidates taking part in all aspects of the selection process.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• On-site parking
• RRSP match

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• St. Catharines, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 4 years (preferred)
• receptionist: 2 years (preferred)

Work remotely:

• No