Dechert LLP Hiring For Company Secretary Administrative Assistant at Dublin, County Dublin Full Time

We are looking for a Company Secretary Administrative Assistant to join our Dublin-based Company Secretarial team. This role provides administrative support to the Dublin Company Secretarial team, working closely with company secretaries, partners, associates and other professionals on funds-related matters. This is a busy client-facing role that will require an organised, detail-oriented individual with strong administrative and communication skills. This is a full-time position in a hybrid working environment, based in our Dublin office opposite the National Concert Hall.

Job Description

Board Pack Tasks

Perform all work in relation to the compilation of board packs for quarterly and ad-hoc meetings (using Diligent or PDFs)

Liaise with clients, service providers and boards of directors in relation to the compilation of the board papers and the organisation of the meetings

Liaise with all service providers to confirm presenters at meeting, in person / by phone / by VC and draft attendance sheet

Manage calendar invitations for the meetings

For in-person meetings arrange room set up / car spaces / lunch / all necessary printed documents

Signing of Documents

Arranging signing of documents by directors and other parties

Arranging notarisation, apostilling and consularisation of documents

Audit Requests

Providing year-end signed minutes and board packs to auditors

Ad-hoc Queries

Assisting with queries on various databases including but not limited to Diligent Entities, Vision-Net, the CRO website and the Central Bank ONR website;

Assisting with ad-hoc queries as they arise

Additional Responsibilities

Provide lunchtime and holiday cover for the reception desk

When needed, prepare meeting rooms, order catering and organise taxis for meetings

Knowledge, skills and abilities

English fluency at native or full professional proficiency

Excellent interpersonal and organisational skills

High attention to detail and ability to multi-task

Ability to prioritise and co-ordinate work

Ability to maintain confidential information

Ability to complete assignments within agreed deadlines by prioritising workload

Ability and willingness to learn new skills as they become necessary

Practice and foster an atmosphere of teamwork and co-operation

Excellent computer skills in MS Office, including Outlook

Applies highest standards of integrity, honesty and ethics in dealings with others

Education and Experience

Leaving certificate or higher education plus some work experience required

Prior office experience, including work as part of a team, strongly preferred

Exposure to law firms or financial services an advantage

Experience in a company secretarial department and in the compilation of board packs an advantage

Experience using document management software or board pack software an advantage

Additional Job Description

Dechert is a global law firm, focused on sectors with the greatest complexities, legal intricacies and highest regulatory demands, we excel in delivering practical commercial judgment and deep legal expertise for high-stakes matters.

We value openness, communication, integrity and honesty, thriving on the individual and collaborative efforts that are essential to producing excellent results. At Dechert, we are committed to attracting a diverse group of highly talented individuals from all sources, regardless of background. We seek to hire men and women with sharp minds, a passion for learning and the skills to deliver a level of client service that is distinctively Dechert.

Dechert is committed to ensuring equal employment opportunity and non-discrimination. We are proud of our Firm and want everyone to feel welcome with an equal opportunity to excel. Thank you for your interest in Dechert.

Location(s)

Dublin, Ireland

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.