Decima International Hiring for Administrative Assistant (part-time) Job at Plano, IA Full Time

DESCRIPTION

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

If you are interested in a long and rewarding career working with high profile clients on some of the most challenging projects in the world, then Decima is where you belong. At Decima you will be able to explore incredible growth and professional development opportunities.

We are looking for a driven and capable Administrative Assistant to support us on projects for one of the top technology clients in the world. This is a client-facing role that requires strong interpersonal, communication and organizational skills, ability to self-direct, and client representation. Must be able to manage multiple projects concurrently and across multiple regions.

You will perform a wide variety of administrative and staff project support services. You will be accountable for coordination of project deliverables, processing invoices, scheduling meetings, maintaining meeting minutes, and maintain calendars and travel itineraries. You will also assist the team with maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organization skills and ability to communicate with staff at all levels – both orally and in writing will help us meet our client’s objectives.

We are looking to bring in dedicated individuals with a passion for innovation and talent for multi-tasking in a fast-paced environment. We will help you grow, pursue, and fulfill what inspires you so we can make big impacts on the world together.

RESPONSIBILITIES

• Establish a strong relationship with the client and communicate with both technical and management-level personnel.
• Facilitate, schedule, and arrange project meetings and maintain accurate meeting minutes and action items.
• Coordinate project deliverables, process invoices, and maintain calendars and travel itineraries.
• Manage calendars for the Management team
• Ability to track and maintain all company policies
• Ability to file and track different state requirements for staff members
• Manage assigned work from start to close out, covering all aspects related to work delivery in order to ensure that the work is conducted in a timely and effective manner.
• Assist with the preparation of PowerPoint presentations to management on progress, findings, and recommendations.
• Perform other related duties as required and assigned.

QUALIFICATIONS

Essential Requirments

• High School diploma or equivalent
• Minimum 5 years or more of administrative experience within an engineering, construction, or related organization
• Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint & Teams
• Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork
• Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
• Experience developing various types of reports, targeting different audiences
• Experience in client-facing positions

Nice to Have

• Bachelor’s degree
• Experience working with executives, and government and public officials

POSITION DETAILS

• Primary Location: Plano, TX
• Position: Administrative Assistant
• Position Classification: Salary based part-time regular hours
• Travel: 10% travel expected
• Current work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered)

PRODUCTIVITY TOOLS

• Microsoft Office
• Microsoft 365

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

Job Type: Part-time

Schedule:

• Monday to Friday
• Self-determined schedule

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Work Location: One location

Job Type: Part-time

Pay: $17,000.00 – $30,000.00 per year

Schedule:

• 4 hour shift

Work Location: One location