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United States
Delta Hiring for Administrative Assistant to Director, JFK Job at New York, NY Full Time
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United States, New York, New York
Inflight Services
15-Nov-2021
Ref #: 10927 How you’ll help us Keep Climbing (overview & key responsibilities)
The Administrative Assistant will report to the Director and team. The candidate must be able to work independently to perform advanced, diversified and confidential administrative duties. The candidate must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Primary Functions
Acts as an information source on policies, procedures, processes and practices
Filing, documenting and preparing reports, presentations, org charts, memos, letters and other documents utilizing MS Word, Excel, PowerPoint and Outlook is a requirement
Must be highly advanced in multitasking and possess the ability to manage multiple high-level projects
Create, manage and maintain multiple schedules, meetings and travel itineraries
Monitors and purchases office supplies using purchasing account
Completes, submits and reconciles expense reports
Greets visitors, receives telephone calls, and prepares responses to correspondence containing routine and sometimes complex inquiries are typical tasks associated with the position
Coordinates details of event planning and logistics including meetings, A/V conference set-up, conference rooms, presentation and materials preparation, catering coordination, venue layouts, external vendors, etc
Candidate must feel comfortable and be flexible, proactive, resourceful and efficient in a fast-paced environment, often under pressure
Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important What you need to succeed (minimum qualifications)
Possesses advanced computer skills in Microsoft Outlook and strong working knowledge of Windows-based applications like Word, PowerPoint and Excel
Must be team-oriented and able to coordinate activities across multiple departments working closely with administrative assistants in other areas
Demonstrate excellent communication skills necessary to screen and route calls and make inquiries regarding business processes or schedules and be able to communicate and direct the assignments and responsibilities of others as necessary
Has the necessary skills to effectively write business correspondence
Strong intrapersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information
Must be able to apply attention to detail sufficiently to ensure that information is accurate and correct, that documents are grammatically correct, and that work is completed in a timely manner
Must have the ability to coordinate the schedules of multiple aspects of projects assigned by individual staff members or vendors
Must have the ability to communicate verbally and in writing with all levels of staff from frontline employees to executive staff
Must be performing satisfactorily in present position
Embraces diverse people, thinking and styles
Consistently makes safety and security, of self and others, the priority
High School diploma, GED or High School Equivalency
Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for U.S.-based job, if not currently employed by Delta Air Lines, Inc What will give you a competitive edge (preferred qualifications)
In-depth knowledge of Delta and In-Flight Service programs, processes and tools (DBMS, iPerform, MyTeam, MSS, etc.)
In-Flight Service experience
Experience in Corporate Expense Management and Travel Management
Inflight Services
15-Nov-2021
Ref #: 10927 How you’ll help us Keep Climbing (overview & key responsibilities)
The Administrative Assistant will report to the Director and team. The candidate must be able to work independently to perform advanced, diversified and confidential administrative duties. The candidate must be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs.
Primary Functions
Acts as an information source on policies, procedures, processes and practices
Filing, documenting and preparing reports, presentations, org charts, memos, letters and other documents utilizing MS Word, Excel, PowerPoint and Outlook is a requirement
Must be highly advanced in multitasking and possess the ability to manage multiple high-level projects
Create, manage and maintain multiple schedules, meetings and travel itineraries
Monitors and purchases office supplies using purchasing account
Completes, submits and reconciles expense reports
Greets visitors, receives telephone calls, and prepares responses to correspondence containing routine and sometimes complex inquiries are typical tasks associated with the position
Coordinates details of event planning and logistics including meetings, A/V conference set-up, conference rooms, presentation and materials preparation, catering coordination, venue layouts, external vendors, etc
Candidate must feel comfortable and be flexible, proactive, resourceful and efficient in a fast-paced environment, often under pressure
Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important What you need to succeed (minimum qualifications)
Possesses advanced computer skills in Microsoft Outlook and strong working knowledge of Windows-based applications like Word, PowerPoint and Excel
Must be team-oriented and able to coordinate activities across multiple departments working closely with administrative assistants in other areas
Demonstrate excellent communication skills necessary to screen and route calls and make inquiries regarding business processes or schedules and be able to communicate and direct the assignments and responsibilities of others as necessary
Has the necessary skills to effectively write business correspondence
Strong intrapersonal skills are necessary to greet visitors, customers, and business partners or to make inquiries and exchange business information
Must be able to apply attention to detail sufficiently to ensure that information is accurate and correct, that documents are grammatically correct, and that work is completed in a timely manner
Must have the ability to coordinate the schedules of multiple aspects of projects assigned by individual staff members or vendors
Must have the ability to communicate verbally and in writing with all levels of staff from frontline employees to executive staff
Must be performing satisfactorily in present position
Embraces diverse people, thinking and styles
Consistently makes safety and security, of self and others, the priority
High School diploma, GED or High School Equivalency
Where permitted by applicable law, must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for U.S.-based job, if not currently employed by Delta Air Lines, Inc What will give you a competitive edge (preferred qualifications)
In-depth knowledge of Delta and In-Flight Service programs, processes and tools (DBMS, iPerform, MyTeam, MSS, etc.)
In-Flight Service experience
Experience in Corporate Expense Management and Travel Management
