Denver Health Hiring for Administrative Assistant at Denver, CO Full Time

ED Administration

Job Summary

Under minimal supervision, provides secretarial and administrative support for the Director(s) of Nursing. Maintains calendars, schedules, interviews, telephone conferences, meetings, and appointments upon request. Makes travel and conference assignments. Performs clerical duties such as word processing, entering data for reports, preparing PowerPoint presentations, maintaining departmental files, and other similar duties. Attends committee/divisional meetings, takes minutes and produces minutes in draft and final form. Assists in record keeping and general operations of the office. Assists in research through data collection, literature searches, and/or preparing executive briefs.

Essential Functions:

• General Operations
  • Provides secretarial, clerical and research support for the Director(s) of Nursing
  • Supports the communication requirements of the department.
  • Maintains current knowledge of the Directors work schedules, and anticipates needs for support
  • Promptly notifies of high priority calls and events.
  • Maintains confidentiality in all aspects of client, staff, and agency information.
  • Promptly responds to e-mail and voicemail no later than the end of the business day.
  • Compiles, transcribes and distributes minutes of meetings and arrives for meetings on time and is prepared.
  • Functions as a team member to attain goals and demonstrates the ability to get along with people.
  • Follows written and verbal directions and completes assignments without unnecessary delays.
  • Maintains a current knowledge of payroll and related policies and procedures. Maintains and continually develops competence with office technology.
  • Assists in the development and maintenance of department website
  • Works independently most of the time.
  • Demonstrates a willingness to learn new techniques, methods, and to participate in new programs and other system changes
  (40%)
• Documentation
  • Maintains department employee files and ensures they are up-to-date and contain all appropriate documents per HR policies.
  • Assists Director of Nursing in annual evaluations to ensure that all documents and associated trainings are done on time.
  • Collects and enters data in spreadsheets and databases for monthly reports.
  • Completes typed projects on time.
  • Prepares purchase orders and payment requests according to purchasing and accounts payable policies and procedures.
  • Prepares PowerPoint presentations, graphics and charts as needed.
  • Updates strategic deployment boards as directed
  (25%)
• Scheduling
  • Makes appointments as needed by Director(s) of Nursing.
  • Schedules meetings, teleconferences, special event activities, and staff meetings.
  • Arranges meetings, interviews, conferences and moves for Directors of Nursing and other department staff upon request.
  • Reserves conference rooms, and makes audio-visual equipment arrangements as appropriate.
  • Prepares and submits travel authorizations promptly and accurately.
  • Arranges travel through internal or outside agents and prepares itinerar
  • Arranges hotel accommodations upon request.
  • Arranges for the repair and maintenance of office equipment.
  (20%)
• Reception
  • Acts as the point of contact for receiving information/calls from internal and external customers/service providers to maintain office equipment/supplies, maintenance, environmental services, etc. and notifies the appropriate personnel
  • Promotes positive interpersonal (customer) relationships with fellow employees, physicians, patients and visitors. Treats these individuals with courtesy, dignity, empathy and respect; consistently displays courteous and respectful verbal and non-verbal communications.
  • Adheres to, complies with and demonstrates support for the mission and values of Denver Health. Supports and adheres to the Denver Health Values of Trust, Respect, & Excellence. Holds direct reports accountable for performance and for maintaining DH’s Standards of Behavior.
  • Ensures confidentiality of patient information by creating and maintaining a secure and trusting environment by not sharing information learned on the job, except when necessary in the performance of the job responsibilities or to improve a patient’s care.
  • Adheres to Denver Health and departmental attendance guidelines.
  (15%)

Education:

• High School Diploma or GED Required

Work Experience:

• Typically, five years of related experience, which includes one year of the same type Required

Licenses:
Knowledge, Skills and Abilities:

• Proficient in data entry into spreadsheets and databases.
• Ability to create charts and graphs.
• Ability to use scheduling systems and coordinate meetings.
• Knowledge of how to reserve conference room space and equipment, notify people by either memo, e-mail or phone, and take minutes as needed.
• Skilled in organization and setting priorities.
• Effective verbal and written communication and interpersonal human relations skills.
• Ability to arrange travel.
• Ability to compile, transcribe, distribute minutes of meetings.
• Skilled at coordinating office services such as records management, moves, housekeeping, and maintenance.
• Ability to prioritize and lead tasks to achieve daily work expectations without continual direction from supervisor.
• Good troubleshooting and problem solving skills.
• Ability to divide time and tasks equally/adequately between multiple directors as assigned.
• Knowledge of medical terminology. Possesses excellent customer service skills.
• Ability to work independently and be self-directed.
• Order and maintain supplies as directed.

Regular

$24.33 – $35.24 / hr

• Competitive pay
• Outstanding benefits
• Education opportunities
• Shared leadership and advancement opportunity
• State-of-the-art facilities
• Immediate retirement plan matching
• Professional clinical advancement program
• Participation in evidence-based projects
• Public Service Loan Forgiveness (PSLF) eligible employer
• National Health Service Corps (NHCS) and Colorado Health Service Corps (CHSC) eligible employer

• Excellence– We are better every day
• Compassion– We care for everyone
• Relentlessness– We fight for everyone
• Stewardship– We use resources responsibly
• Learning– We educate the next generation