Department of Conservation (DOC) Looking for Personal Assistant at Wellington, Wellington Region, New Zealand Full Time

• Leverage your administrative and coordination expertise and grow your experience, align your passion for conservation with your day-to-day mahi!
• Take advantage of a range of development and training opportunities across the organisation.
• Four weeks + three days annual leave per year.
• Permanent full time, Wellington central location.

Toitū te marae a Tāne-Mahuta, toitū te marae a Tangaroa, toitū te tangata

If the land is well and the sea is well, the people will thrive

Department of Conservation Te Papa Atawhai (DOC) serves to protect and sustain nature across Aotearoa. We put nature and people at the heart of our mahi, guided by te reo Māori, te ao Māori and Te Tiriti o Waitangi. We do this by:

• protecting land, species, ecosystems, and cultural heritage for conservation purposes
• managing threats and adverse impacts
• being a voice for conservation
• connecting people to nature.

He angitūtanga | About the role

As our personal assistant/administrator, you will be the director’s right-hand person, providing day-to-day support, working to a high level of professionalism and discretion.

Reporting to the Director of Policy, you will play a key role in communicating with the broader leadership cohort and manage time and outputs with confidence. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly. You will be confident working in a fast-paced environment, able to quickly adjust to different workflows and prioritise several tasks at any one time.

On a day-to-day basis you’ll provide support, planning and coordination and act with a high level of professionalism and discretion. Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising tasks in a dynamic and changing environment.

The position will be focussed on:

• building strong cohesive relationships with the broader leadership team and their support staff.
• supporting email/diary management, meeting facilitation and travel coordination.
• assisting, coordinating and quality assurance of complex and urgent correspondence such as parliamentary briefs, ministers reports, ministerial and Official Information Act (OIA) requests.
• utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders.

Ngā pūkenga me ngā wheako | Skills and experience

You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day-to-day operations for the Director.

To be considered for the role you will demonstrate the following capabilities:

• understanding or willingness to learn the workings of central Government – the role of parliament, ministers, and public service agencies
• exceptional relationship management skills and ability to build and leverage great networks
• advanced office administration skills including document and diary management, meeting minutes, and meeting coordination
• co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs
• comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained
• intermediate-advanced knowledge of Microsoft Office with specific focus on Word, Excel, PowerPoint and Outlook with an appetite to grow your skills and master new applications and processes
• comfortable engaging and working in partnership with iwi and tangata whenua.

Mō te tīma | About the team

The Strategy and Policy Group provides strategic direction and thought leadership for DOC and for the conservation system.

The policy directorate is responsible for internal statutory policy development, representing DOC in the development of policy by other government agencies and providing a key link between DOC and the minister’s office, and other policy agencies.

Ngā āhuatanga kei a mātou | What’s in it for you?

Te Papa Atawhai is committed to fostering a diverse workforce that represents the communities we serve, creating an inclusive workplace culture, supporting the relationship between Māori and the Crown, and lifting our cultural capability. We encourage our people to bring their authentic self and unique perspectives to work, in pursuit of our collective aspirations. Our commitment to well-being and professional development includes:

• career development, secondment and training opportunities to help you realise your goals
• study assistance in programmes that are relevant to your work
• Employee Assistance Programme (EAP) and discounted medical insurance
• great discounts on DOC accommodation and outdoor apparel and gear so you’re ready for your next adventure
• Te Pukenga Atawhai – Cultural Capability Development Programme
• Te Kāwai Aho Tapu – forum with monthly events to strengthen and support collective understanding of Te Ao Māori.

Tono ināianei | Apply now

Apply online via the DOC Careers Centre with a CV and cover letter that highlights your relevant skills experience and motivation for joining Te Papa Atawhai.

The salary range for this position is $66,535.00 to $83,906.00 with the starting salary of the successful applicant being based on their relevant skills and experience.

Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.

Rā katinga | Applications close at 5 pm on Thursday, 7 September 2023.

Me he pātai anō | Further enquiries, contact Emily Blokker, [email protected]

Taupānga | Job reference: 6000/20001