Department of Corrections Hiring for Administration Officer – Manukau District Job at East Tamaki Full Time

About the Job

Are you a highly organised individual with strong attention to detail, who can hit the ground running? This could be just the opportunity you are looking for……

Every week Corrections staff get up and come to work in an environment of high risk and high reward. We are privileged to have the chance to make a positive difference for people on community sentences and the New Zealand public.

We are looking for Administration Officers to join our Community Corrections teams based within the Manukau District in Auckland, on full-time, permanent basis. We are looking to fill vacancies at two different sites: our Manukau Service Centre and Mangere Service Centre. You could be based at either of these sites, dependent on position availability, and your location.

Mō mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy – Hōkai Rangi (https://arapoutama.page.link/Eit5).

It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

Mō te tūnga | About the role

This is an opportunity to be part of a great organisation where you will support the Community Corrections team. A large part of the role is made up of front-line reception duties. This will be communicating directly with people in our management who are serving community sentences and working with our Probation Officers.

Other key responsibilities involve a wide range of administrative services including;

• Liaising with organisations and services we work with
• Processing files
• Preparing documents for court
• Purchasing materials
• Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards
• Provide administration support across a varied team by co-ordinating meetings, external stakeholders relationships and filing

In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

The salary range for this role is $46,429 – $55,203 and progression is dependent of required competency levels. The work profile for this position is Monday – Friday, working a 40hr week.

Ngā pūkenga me ngā wheako | Skills and experience

The preferred candidate will be able to demonstrate:

• Good experience and knowledge of office administration
• Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving
• The ability to organise effectively, be adaptable, multi-task and meet deadlines
• Excellent customer facing and communication skills will be required to participate in Reception roster as required
• Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly

If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you!

You will need a Full New Zealand Driver Licence for this role.

Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa.

Kano ārai mate KOWHEORI-19 | COVID-19 vaccinations

As part of our COVID-19 response, all people working at Ara Poutama Aotearoa are required to be fully vaccinated against COVID-19 in order to access our workplaces. This is to ensure we continue to do all we can to keep everyone safe from the impacts of COVID-19, now and into the future.

Tono ināianei | Apply Now

To apply, please submit a tailored CV and a cover letter by the closing date of Tuesday the 22nd of March (11pm NZST) describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success – we ask that you provide examples which reflect and demonstrate our organisation values.

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at [email protected].