Department of Corrections NZ Looking for Personal Assistant/Business Support Coordinator at Te Mārua, Wellington Region, New Zealand Full Time

• Be the backbone of success: an administrative opportunity with real impact!
• Join a passionate and dynamic team, utilise and grow your skills.
• Wellington based, at our modern, vibrant offices on The Terrace.

Kōtahi anō te kaupapa, ko te oranga o te iwi | There is only one purpose to our work: the wellness and wellbeing of people.

Since the launch of our inaugural women’s strategy in 2017, we have done considerable work to ensure our services and support better recognise and meet the unique needs of women.

Our renewed strategy, Wahine – E rere ana ki te pae hou, Women’s Strategy 2021-2025 builds on the gains we have made over the past five years by setting out our plans to do more – and do better. This includes working in a gender-specific, trauma informed and culturally responsive way. This new way of operating will be informed by the voices of our workforce, lived experience and our partners.

Ngā kawenga | About the role

As the Personal Assistant/Business Support Coordinator to the Deputy Commissioner Women’s Prisons you will provide high-quality administrative and business support to the Deputy Commissioner and their wider team. As a key member of the team, you will be entrusted with varied and interesting responsibilities that will contribute to the efficient functioning and the overall success of our Women’s Strategy and broader Women’s Network.

Your day to day will consist of key activities such as:

• Efficiently managing the Deputy Commissioner’s schedule, travel, documentation, correspondence, overseeing appointments, and serving as the primary point of contact.
• Supporting the Deputy Commissioner in staffing matters, including interviews, HR administration, and onboarding new staff members.
• Pro-actively communicates with the team/group or area to understand their administrative needs and to anticipate requirements
• Actively identifying processes or systems that could be simplified or enhanced.
• Establishing and maintaining professional working relationships and networks with a diverse range of people.
• Organising any forums or activities lead by the DNC where required
• Supporting the DNC, and facilitating the efficient response to requests for advice, approvals and information from the business

Ngā pūkenga me ngā wheako | Skills and experience

With a strong growth mindset and exceptional organisational skills, you will also be able to demonstrate the following:

• Advanced knowledge of the Microsoft Office suite, along with the ability to learn other applications integral to your role.
• Excellent proficiency in calendar management, with the skill to prioritise tasks and meetings based on importance and urgency.
• Ability to delegate and have oversight of several tasks and projects.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the personal maturity to manage a range of relationships.
• Ability to maintain a high level of confidentiality and manage sensitive information.

Utu ā-tau | Salary

The mid-point of the salary range is $73,673 and the full range (85%-120%) is $62,623 – $88,408. Appointment and remuneration will reflect skills and experience relevant to the role.

Ko wai mātou | About us

Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu.

As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whānau (relationships) to shape how we work and deliver the outcomes in our strategy – Hōkai Rangi.

We’re also bringing in new ways of working to help us deliver Hōkai Rangi, with a range of new roles being formed as part of The Pathway Forward Te Ara Whakamua.

It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

If you share the same passion for our work but feel this opportunity may not be the perfect fit for you, we encourage you to click here. We look forward to discovering more about you and exploring potential opportunities that align with your interests and skills.

Tono ināianei | Apply Now

To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success – we ask that you provide examples which reflect and demonstrate our organisation values.

Applications close Wednesday the 6th of March 2024.

All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.

If you want to find out more about a career with us, visit careers.corrections.govt.nz or email our team at [email protected].