Department of Human Services Hiring for Receptionist Job at North Bend, OR Full Time

Initial Posting Date:

11/29/2021

Application Deadline:

12/14/2021

Agency:

Department of Human Services

Salary Range:

$2,638 – $3,855

Position Type:

Employee

Position Title:

Receptionist (Office Specialist 2)

Job Description:

We want you to join our team!

Do you enjoy working in a fast-paced team environment? Then, we want to hear from you!

The Office of Child Welfare, part of the Oregon Department of Human Services is looking for dedicated and compassionate individuals .

This position is located in NORTH BEND, OREGON, USA.

ODHS, A place to belong and make a difference!

When you join the ODHS, you join a community of nearly 10,000 employees dedicated to serving Oregon’s most vulnerable population.

Our Mission is to help Oregonians in their own communities achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.

We are committed to inclusive excellence by advancing equity and diversity in all that we do. We are an affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA+ community members, and others to help us achieve our vision of a diverse and inclusive community.

We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency’s goals related to equity, inclusion, and racial justice.

At ODHS you…

• Find connections through an Employee Resource Groups (ERGs); officially chartered group organized around shared cultural identity(ies) to support historically underrepresented ODHS employees.

• Grow your career through, free leadership training, ample career pathways, and committee participation opportunities.

• Enjoy work/life balance, 10 paid holidays a year, flexible work schedules, remote work options, and competitive benefits packages .

To learn more about our agency,

ABOUT THE PROGRAM

For more information on Child Welfare programs please

WHAT YOU WILL BE DOING

As a Receptionist you will be part of a multi-person support staff team assisting protective service workers by providing front office support, preparing and filing paperwork, entering information into the electronic record system, processing mail, faxes, subpoenas, etc. This position will also be the primary contact for vehicle maintenance requests, including scheduling service and tracking mileage for the branch.

WORKING CONDITIONS

You may interact with a wide range of people including some who have experienced trauma, exhibit challenges in controlling their anger, or other unexpected emotions… This position has a flexible work schedule consisting of a 5-day workweek of 8 hours per day, and occasional compensated overtime may be required.

THIS IS WHAT YOU NEED TO QUALIFY:

Minimum Qualifications:

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;

OR

An Associate degree;

OR

Graduation from a private school of business with a certificate AND one year of general clerical experience.

The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must submit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .

Essential Attributes:

• Experience in a fast-paced front office environment, with excellent time management skills.

• Experience directing calls, managing schedules, and collaborating with diverse team members.

• Ability to communicate effectively with the public, service providers, and clients in person, over the telephone, and in writing respecting cultural and ethnic differences.

• Proficiency in Microsoft Word and Excel, and database software programs to file, organize and retrieve data.

• Experience working with and applying various policies, rules, and regulations to perform duties of the position.

Additional Requirement:

Successful candidates for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: Felony Convictions, Computer theft, identify theft and fraud. CJIS Clearance is done at the conditional job offer.

HOW TO APPLY

Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, that make you the best candidate for the position.

Please upload a resume or complete the work history profile.

Note: You resume may be uploaded in the Resume/CV field on the online application.

External Applicants: Click on the “Apply” button and submit your application. View this video for help.

Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.

If you are a veteran wishing to have veterans’ preference, your will receive a task in your workday account to provide military documents if you have not already provided them. For privacy reasons , please do not attach your DD214/DD215/civil service preference letter to your application. For questions about documentation, please visit: Veterans Resources .

This position is represented by the Service Employees International Union (SEIU). Note: this recruitment may be used to fill future vacancies.

For questions about the job duties or application process, please contact [email protected] . Please be sure to include the job requisition number.

If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact our office at [email protected]