Deutsche Bank Hiring for Administrative Assistant at Jacksonville, FL Full Time

Job Title: Administrative Assistant

Location: Jacksonville, FL

Overview

The Administrative Assistant provides the core support that facilitates the working of the business area to which they are aligned. The remit may also extend beyond office administration as is required to offer the support needed by that business area. The Administrative Assistant’s tasks ensure the day-to-day smooth running of the business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers, and arranging a variety of deliveries and standard office documentation tasks (e.g., copy typing). There may be a receptionist (e.g., providing first point of contact in meeting and greeting the visitors and telephone callers to the business area) and / or team activity coordination (e.g., booking conference calls, lunches, processing expenses) aspect to the remit. Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.

What We Offer You:

• We offer competitive health and wellness benefits, empowering you to value life in and out of the office

• Retirement savings plans, parental leave, and other family-friendly programs

• An environment that encourages networking and collaboration across functions and businesses

• Active engagement with the local community through Deutsche Bank’s specialized employee groups

Return to Office:

• It is the Bank’s expectation that employees hired into this role will work in the Jacksonville office in accordance with the Bank’s hybrid working model

• Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion

Hear from our people and look inside our office: DB@The Muse

Your Key Responsibilities:

• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests

• Conference room bookings and necessary catering requests, setting up client conference calls

• Sending documents via DocuSign per the email address and phone number(s) on file

• SPG approval may be required (SPG requests completed by RC), Submitting marketing templates for client events

• Sending out documents via regular mail, messenger, or express mail, coordinating with team regarding marketing lists, invitations and mailings

• Working with marketing to make sure all submissions are completed and submitted

Your Skills and Experience:

• Previous experience as an administrative assistant

• Excellent organizational skills and time management

• Ability to work to a high-quality level and required deadlines

• Strong relationship building and influencing skills

Our values define the working environment we strive to create – diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.

We are an Equal Opportunity Employer – Veterans/Disabled and other protected categories. Click these links to view the following notices: “EEO is the Law poster” and supplement ; Employee Rights and Responsibilities under the Family and Medical Leave Act ; Employee Polygraph Protection Act and Pay Transparency Nondiscrimination Provision .