DHL Hiring for Administrative Services- A3 Job at Los Angeles, CA Full Time

What makes DHL great? Our People! We know each employee’s individual contributions make us the #1 Express Delivery and Logistics Company in the world. DHL Express is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our corporate culture is about personal commitment – to our business, to each other and to our global communities. DHL is dedicated to being a great place to work. In addition to competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal lives.

Start YOUR career with DHL today…

DHL currently has an immediate opening for an Administrative Assistant at our Los Angeles Gateway location. The successful candidate will provide a variety of secretarial and administrative support duties for departments, functional groups, and/or executives.

Key Responsibilities:

• Administers programs, projects and/or processes specific to the operating unit served including but not limited to union contract administration items

• Types letters, memoranda, and reports from drafts and proofreads and reviews documents for grammatical and numerical errors

• Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources

• Prepares high-quality presentations, reports, and other documents using word processing, spreadsheet, and presentation software packages

• Answers telephone calls, takes messages, responds to questions

• Maintains updates or creates databases and/or database information pertaining to all timekeeping systems (Kronos, HR portal, etc..)

• Compiles, and files correspondences, records, documents, and reports according to an established system

• Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements

• Takes and prepares notes of meetings, conferences, and similar proceedings

• Prepares, checks, and processes payroll reports

• Gathers and arranges materials and relevant information for assigned project or person

• May prepare, organize and maintain documents and files of a complex or confidential nature

• Mail services, including shipping, receiving, internal and external distribution, as well as, postage metering/reporting

• Management and control of consumables inventory to ensure proper stock levels and inventory management methodology is used

• Ensure timely and detailed tracking and reporting of Payroll

• Liasion and audit between gateway operations and LAX badge office to maintain compliance with security badge credentials administration

Skills & Qualifications:

• Subject matter expert in the support area of responsibility

• Generally 4+ or more years of experience in the related area of responsibility

• Complete understanding and wide application of principles, theories and concepts in office/facility management

• Superior customer service skills with a proactive/preventive mindset

• Prior GeT/SAP experience strongly preferred

• Prior operations, administration and/or customer service experience strongly preferred

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster