DISYS – Digital Intelligence Systems Hiring for Executive Administrative Assistant at Remote Full Time

Job Title: Executive Assistant

Tax Work Location: US – Morrisville, NC (Remote)

Duration: 3 months contract with possible extension

Job Description

This position supplies full scope of executive administrative assistance to the Vice President, Finance and Controller and Vice President, Business Management. This position requires a professional individual with strong interpersonal, analytical, communication, presentation and administrative skills who can handle balancing multiple priorities.

Roles and responsibilities:

• Conserves manager’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, customers, and partners

• Handles calendar that changes often and requires coordination and sensitivity, screens requests for meetings and de-conflict frequently

• Coordinate all meeting logistics, including scheduling, invitations, document preparation, conference call set-up, catering, etc.

• Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval

• Make travel arrangements and maintain travel schedules (including domestic and international flights, ground transportation, and itinerary preparation and visa applications)

• Prepares and reconciles travel expense reports on a timely basis – review and approve/send back all reports submitted to the supported leaders

• Expertly handle confidential information requiring a high degree of discretion

• Support and participate in business initiatives and other administrative tasks as assigned

Job Types: Full-time, Contract

Pay: $34.00 – $35.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive Administrative: 3 years (Preferred)
• VP/functional Head Support: 2 years (Preferred)

Work Location: Remote