DOUGLAS ESD Hiring for Administrative Assistant Job at Roseburg, OR Full Time

Administrative Assistant220 days / 8 hours per day / 5 days per weekJOB SUMMARY: This position will act as the administrative assistant to the department program(s) and handle all typical clerical duties, including communication, recordkeeping and representing the program in a positive manner. To accomplish these tasks, the Administrative Assistant works closely with the staff and administration of the program and the ESD.DUTIES: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.Acts as administrative assistant for program director/coordinator for the strand and coordinates clerical help when assigned, including scheduling travel arrangements.Maintains awareness of department, program, district, and school calendars.Coordinates meetings, programs, or events specific to the department by communicating, arranging, and organizing all components as directed.Participates on committees or as a member of a team or attends meetings as requested. May represent the department manager at meetings in person, online or phone based.Composes and prepares pertinent correspondence, reports, minutes, and memoranda in appropriate format, applying knowledge of established departmental procedures and functions.Ability to develop marketing materials, distributes flyers and other promotional materials. Ability to design, research, write and edit newsletters.Manages and tracks department credit cards & travel reimbursement.Performs bookkeeping according to established account classification for department or program strands in addition to budget management, including processing and tracking purchase orders, budget account code management and cost tracking.Assists to ensure proper tracking and monitoring of grants, and contracts and, subcontracts; establish and maintain related recordkeeping and reports.Full job description is attached in Applicant Tracking.TO APPLY: Begin the application process by visiting www.douglasesd.k12.or.us/jobsApplication Deadline: 2/11/22 at 5:00 pmStarting Salary: $18.47 $23.80Background Check ConductedDouglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students.Douglas ESD policy provides veterans and disable veterans with preference as required by law.