Drake International Inc Hiring for Administrative Assistant – Thunder Bay Job at Thunder Bay Full Time

If you are, we have the perfect opportunity for you!

Drake International is currently looking for Administrative Assistant with experience for our client in in the Public Sector.

What we offer:

• Job Type: Full Time, Temporary
• Contract Dates: February 13, 2023, to September 15, 2023.
• Pay Rate: $25.65/hr. plus 4% vacation.
• Open Positions: 1
• Shift: Monday – Friday, 8:00 AM – 4:00 PM or 8:30 AM – 4:30 PM (36.25 hrs. per week). This is a hybrid position – maybe asked to be at the office 2 or 3 times a month.
• Location of work: Thunder Bay, ON P7B 5Z8

Please note that any new prospective employees must be fully vaccinated.

What you do:
This position reports directly to the Manager. This position is responsible for providing administrative support to the Managers and team members as well as, from time-to-time other areas in the organization.

• Handling staff onboarding and offboarding including arranging and facilitating accesses (IT and physical components) for new hires and external team members.
• Prepares packages for internal and external mail and courier services distribution.
• Arranges boardroom bookings and teleconferences involving multiple internal and external participants.
• Coordinates office supplies and requisitions supplies for replacement for staff and office needs.
• Maintains and updates electronic files and office templates (e.g., staff lists, org charts, floor plans, etc.)
• Assembles correspondences, and meeting materials and packages for distribution to senior management.
• Preparing minutes of meetings including action items and critical decisions/directions for meeting
• Distribute meeting agendas, Minutes of meetings, presentations, and other relevant materials to the teams.
• Composes and/or edits correspondences for final signature
• Works with multiple stakeholders (internal and external) on a variety of tasks
• Coordination of team initiatives and events
• Ensure requirements for team are tracked and fulfilled (e.g., mandatory training)

Who you are:

• Post-secondary education in an administrative/coordinator related field.
• Must be fully vaccinated.
• 3+ years of experience in providing administrative support.
• Experience in a public sector, provincial agency or broader public sector setting is an asset.
• Superior knowledge and demonstrated experience in the use of MS Office.
• Ability to communicate effectively.
• Excellent organizational skills to coordinate and ensure priorities are established and deadlines are met.
• Ability to perform a multitude of duties (i.e., core as well as backup support) without operational disruption.
• Ability to remain flexible to ensure tasks are prioritized and deadlines are met.
• Ability to learn and operationalize organizational policies and procedures.

If this sounds like the opportunity for you, apply today!

Please note that only qualified candidates will be contacted. To ensure that you get notified of the new hot jobs we post every day on our website, www.ca.drakeintl.com.

About Drake International:
Since 1951, Drake International continues to be a global leader in flexible and permanent staffing: we help businesses find the perfect

candidate and job seekers find the perfect career in Canada and across the globe. Connect with us today.

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