Eastdil Secured Hiring for Executive Assistant Job at San Francisco, CA Full Time

Executive Assistant

San Francisco, CA

Hours: 8:30 am – 5:30 pm (30min-1hr lunch break), in-person job, Mon-Fri

COMPANY OVERVIEW

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

JOB DESCRIPTION

This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals on the Multifamily Team, as well as back-up support to the San Francisco office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required.

Essential functions

Day-to-day responsibilities

• Provide executive administrative support to deal team including multiple senior-level deal professionals
• Manage complex calendars including scheduling appointments and video calls and managing logistics for meetings and client events
• Liaise and support internal and external clients
• Support the transaction process by managing, organizing, and filing in internal database, assist with deal marketing process, and timely distribution of marketing materials
• Track expenses and submit monthly expense reports for team
• Arrange complex domestic & international travel itineraries as well as occasional personal travel coordination
• Maintain confidentiality, work in a fast-paced environment, make informed decisions and work independently and efficiently with accuracy in high pressure situations
• Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF
• Provide occasional back-up support to other Executive Assistants and collaborate with support teams across multiple offices
• In-person position
• Ad-hoc personal tasks also required
• Some off-hour availability (overtime) required

Education and Qualifications

• Bachelor’s Degree, preferred
• 3+ years of experience in a corporate environment working with senior-level executives

Experience, Skills and Competencies Required

• Positive and professional attitude with the ability to self-motivate
• High level of attention to detail and accuracy
• Handle confidential information with diplomacy and discretion
• Excellent organizational and time-management skills, with the ability to prioritize workload, multitask and work under pressure to meet deadlines
• A self-starter with a high degree of energy and careful attention to detail.
• Strong sense of initiative and a process-improvement mindset.
• Experience coordinating complex calendars & managing expenses for multiple team members
• Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom.
• Apple device required for remote connectivity
• Concur expense management and travel booking experience a plus

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status. Candidates must be able to work in the United States on a permanent basis.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Schedule:

• Monday to Friday
• Overtime

Ability to commute/relocate:

• San Francisco, CA 94111: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location