EDP Renewables North America Hiring for Executive Assistant (Hybrid Work Schedule) Job at Houston, TX Full Time

General Description:

The Executive Assistant will provide a broad variety of critical executive-level support to the Global Head of Procurement and Vice President of People and Organizations. This position will be on a hybrid work schedule, working three days in the office and two days from home.

Main accountabilities:

• Handles a wide range of administrative and support tasks for the VP of People & Organization
• Organizes, prioritizes, and executes on tasks involving a large volume of highly confidential and time-sensitive information.
• Provides multi-faceted administrative support and assistance to ensure effective use of the VP of People and Organization’s time.
• Provide a broad variety of critical executive-level support including the creation and editing of presentations, spreadsheets, financial data, statistics, and other documents.
• Plan business travel arrangements and other travel associated activities including bookings, confirmations, and itineraries
• Provide administrative and scheduling support as needed
• Prepare expense reports in the organization’s expense tool, Concur
• Interface with various levels of management along with other departments and individuals inside and outside the company
• Handle incoming and outgoing documents
• Maintain an electronic filing system and provide copies to other personnel as needed
• Schedule meetings and plan business meals in-house and off-site
• Plan and coordinate annual events for the department(s)
• Provide interdepartmental communication as needed
• Drafts letters, reports, forms, and other documents using standard company procedures
• Generate various departmental reports when requested
• Update and maintain key resources and documentation including but not limited to the organizational chart, contact lists, share-point site, floorplan, etc.
• Update and maintain the calendars of the senior leaders
• Process invoices for department related expenses

Additional duties as required

Direct reports: None

Travel: up to 5%

Minimum qualifications:

• Bachelor’s degree in Business Administration or related
• 5 – 7 years of relevant experience, preferably with power generation firms

• Expert Knowledge of Microsoft Office software
• Some knowledge of SAP preferred
• Must be able to manage and prioritize multiple projects/request
• Understanding of Microsoft products and/or complementing products preferred.
• Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred

Behavioral requirements:

• Strong analytical and interpersonal skills
• Written and oral communication and presentation skills
• Ability to multi-task in a dynamic environment
• Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity
• Exhibit behaviors consistent with strong leadership and accountability

Physical demands & working conditions:

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment
• Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form
• Lifting: Ability to lift items weighing up to 10 pounds
• Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form
• Safety: Ability to understand and communicate safety precautions when necessary

Required

Required