eHealth Saskatchewan Looking for Executive Administrative Assistant at Regina, SK Full Time

Who are we?

eHealth Saskatchewan is a Treasury Board Crown Corporation with a unique blend of healthcare and information technology services. The Registries branch is responsible for determining eligibility for health coverage, registration of/changes to records of vital events such as birth, marriage, death, as well as processing the registration of legal name changes. Our vision is “Connected healthcare, accessible to everyone, everywhere.” Our mission is “We collaborate to transform healthcare through the use of information and innovative technology.” eHealth is a dynamic and complex environment, constantly evolving and quickly changing as we live our values of excellence, integrity, teamwork, courage, resilience and collaboration.

About the Role

eHealth Registries is seeking a motivated and organized individual to join its client focused team. Reporting to the Registrar of Vital Statistics, this position provides senior administrative needs by organizing and providing support to the Registrar by maintaining the Registrar’s schedule, gathering relevant information for meetings, taking minutes where required, booking meetings, proof-reading/editing of documents for formatting and grammar, and tracking it through the routing/sign-off process. Manages the routing of approvals for invoices, procurement, supply orders, data sharing agreements, staffing requests, etc. through to the appropriate eHealth branches and through to the Ministry of Health, federal government partners, etc.

The position is also responsible for the maintenance and tracking of information spreadsheets in a variety of areas including: all Registries data sharing agreements, all jurisdictional and legislation scans, maintaining historic legislative records and legal documents, etc. In addition this position will develop and maintain Vital Statistics documentation as per the Vital Statistics Act/Regulations, Legal Change of Name Act/Regulations and the associated approved file retention schedules.

The position will be responsible for composing general responses by letter or email for inquiries from the public, directing individuals to correct resources internally to eHealth or to other ministries in the province, federally, or other Vital Statistics Agencies across Canada. The position will generate draft letters as per the legislation on behalf of the registrar. This position will be managing highly confidential information.

The ideal candidate will be an experienced administrative professional who is:

• Independent and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines;
• Approachable and collaborative in order to build strong working relationships;
• Tactful and discreet when working with confidential and sensitive information;
• An exceptional communicator both verbally and in writing;
• Innovative in order to identify and make process improvement recommendations;
• Thorough with attention to detail to ensure quality work;
• Adaptable in order to meet new challenges as they arise; and
• Familiar with office management and administrative practices, procedures, protocols and equipment.

Typically, the knowledge and experience required to achieve the above would be obtained through a combination of formal education in business or office administration, combined with significant work experience in a similar role. Experience using a variety of computer software applications is also required.

eHealth offers a competitive compensation package with opportunities for growth and professional development. If you are looking to challenge yourself and showcase your abilities, we would love to hear from you.