Elevate Real Estate Team Hiring for Administrative Assistant Job at Sarnia Full Time

HIRING a rockstar Operations Manager/ Integrator/ Administrator!

*Candidates must read the full job description to apply!*

You will be working out of our home at times. Must be double vaccinated and pass a background check.

To put it more simply, Elevate Real Estate Team is hiring a Chaos Wrangler! (Ye-hawww!)

We are a growing Sarnia-Lambton real estate team focused on outstanding client service, attention to detail, and creating a positive and supportive work environment.

In terms of our vibe, we are a real estate team that values excellence, loyalty, professionalism, transparency, and strong communication. We are looking for a good match for our positive team culture energy. Wearing many hats, you will be providing executive admin support to our entire team while maintaining everyday tasks that are needed to be done to help grow the team.

We are committed to always going above and beyond for our clients, and finding new ways to innovate, improve, and streamline our systems and client experience.

As a rapidly growing real estate business, we are looking for a marketing, customer service, client care, and administrative coordinator who is self-motivated, self-proclaimed detail obsessive, follows through like a boss, and learns quickly.

You’ll be our right hand, and that’s your favorite place to be – the one behind the scenes that makes everything work and look seamless from the outside.

You absolutely love thinking and planning into the future. In fact, you’re pretty happy to be planning tasks for the team, telling us what we need to be thinking about and planning for, and you love the nitty-gritty details and making sure it all comes together.

We never have to ask you the status of anything because:

• It’s already done and…
• You’ve already told us : )

There is great room for growth in this position and an unlimited number of ways you can support our work and company.

We don’t have time to micro-manage (that’s why we need you!) so we’ll work best with someone who is independent, self-motivated and doesn’t need direction 24/7. You would be a great fit if you hold yourself to high standards and deliver excellent work.

Your follow-up is impeccable and you always know what’s on your task list.

You are obsessed with making our lives easier, taking things off our plate, and nothing makes you happier than a job well done that moves the company forward.

Chaos Wrangler Responsibilities Include:

• Designing and implementing business operations systems & processes

• Establishing policies & procedures that promote company culture and vision

• Overseeing operations of the company and the work of the entire team

• Day-to-day real estate administration tasks to support the team

• Marketing and social media management with design projects

• Executive administrative support for the whole team

• Shopping may be required from time to time. Closing gifts & running errands.

• Scheduling our core services with clients & making sure pre-listing, listing, and closing schedules continue on time as planned

• System Management: Manage filing systems and company database, maintain detailed and accurate records and documentation

• Deal Coordination: coordinate files through to close, manage critical date deadlines, audit documents and files for completion, report status changes

Please read on if you are:

• Super organized and geek out on creating organizational systems

• A highly professional communicator

• You have done personal growth work, and know-how to take responsibility for yourself

• Confident with Google Drive, Canva, Google Docs, Google Sheets, Dropbox, Google Workspace, Adobe.

• Bonus points for Follow Up Boss, Discord, WhatsApp, Airtable, Kapwing, WordPress, Matrix, Webforms, and other real estate software experience (tell us!)

• You are an expert for social media marketing – Facebook, Instagram, Linked In, YouTube, Tik Tok – You know it all and how to create & post in your sleep!

• A great problem solver: you can handle things without needing your hand held

• Obsessed with being an awesome supporter. You get that your #1 job is to take things off our plate, and you derive a great sense of accomplishment from making our lives easier. You LOVE to be behind the scenes as a proud supporter of a company whose mission you believe in.

• Reliable, thorough, and personable, with a “get it done and make it fun” attitude

• A bit of a grammar nerd. You know the difference between your, you’re, and there, their, and they’re.

• You have a strong sense of urgency– you jump into projects quickly and are action-oriented (rather than deliberating for hours over the perfect font)

• You can easily manage communication coming at you in various forms, from text to audio messages, to DMs, to FB chats, and keep it all organized.

Computer and Software Requirements:

• ZOOM required

• Google Suite (We provide an email address)

• Social Media fluency

• Supplies own cell phone and computer

• Cell phone must have a data plan when off wi-fi

• We will provide many programs – you have to be confident with downloading the programs or adding to your internet bookmarks.

• There will be no cost to you to use any programs/software that we use

• High Speed Internet is a must

BACKGROUND

• Previously worked for Realtors and understands the real estate business. You know your way around Webforms or any other real estate software. If you don’t, you’re eager to learn because this otherwise sounds like the *dream job* for you.

• You’ve done project management, operations, and administrative work for several years already. You know the drill.

• Solid admin skills. Note & task list game is strong.

• Customer support – you’ll never leave our clients waiting on an answer or resource and you’ll do it with a smile

• Excellent verbal communication – We can trust you communicating on our behalf- you may even do it better than us.

• Writing ability with excellent grammar and punctuation

• Warm and friendly on the phone, while being assertive and confident.

COMPETENCIES & PERSONALITY

• Detail-oriented, perfectionistic without being inefficient

• Assertive, yet cooperative

• Problem-solver- you geek out on figuring how to make things work even when at first it looks like they’re not going to

• Makes things easy for the team; thinks ahead for everyone on the team

• Positive attitude

• Personal growth demonstrated- you take personal responsibility for yourself and you don’t take things personally

• Loves being a supporter

• Highly motivated

• Long-term intentions to stay with my company and grow together

• Doesn’t require a lot of training

• Aggressive and a strong sense of urgency– never misses a deadline when humanly possible.

• Not overly sensitive- you understand that in a fast-paced environment you’re not always going to get a smiley emoji and you’re cool with that – you love to get down to business and wasting time drives you nuts

• Does not take no for an answer- always figures out a way to make something work

This is a part-time position with a probation period. There will be room to grow to full-time eventually. 30 hours per week / 6 hours per day. $18 per hour. Achievable bonuses based on team performance. When we win, you win!

This is a Work From Home and Office/Our Home position. We are looking for a Sarnia-Lambton based individual who can run the occasional errand and come into the office for *~office things*~ and events.

Non-negotiable dealbreakers:

• You are an aspiring agent yourself (That’s great but it’s not the right fit for the role. We want someone who will stay in the position long term because they *love* it. We love aspiring Realtors, but that’s another convo and role entirely. Talk to Daniele about it : )

• You are uncomfortable with fast-paced, last-minute requests

• You’re not willing to work occasional nights or weekends when necessary

• You didn’t read this full job posting and applied on a whim

There is no deadline for applications. Interviews will be held for qualified applicants.

Should you be successful, you’ll be asked to complete a relevant task before moving on to the final round interview stage.

Part-time hours: 30 per week

Job Types: Part-time, Permanent

Salary: $18.00-$18.01 per hour

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Flexible schedule
• On-site parking
• Paid time off
• Work from home

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• What is your experience with being an Administrative Assistant and what’s something you’re really proud of helping another company achieve?
• Tell me why this position interests you. Include something that you learned about us online and why our business in particular interests you.
• What do you love about being behind the scenes of a purpose-driven company?

Education:

• Bachelor’s Degree (preferred)

Work remotely:

• No