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United States
Enbridge Hiring for Administrative Assistant Job at Ingleside, TX Full Time
Posting End Date:
January 17, 2023
Employee Type:
Regular-Full time
Union/Non:
This is a non-union position
Are you able to prioritize in a fast-paced environment and still maintain attention to detail? If you have a positive demeanor and have excellent interpersonal and organizational skills, we have the perfect opportunity for you!
- Company paid international relocation is not offered for this role
What you will do:
Self-reliant and with minimal direction and provide the following services:
- Independently provides support for the GCT Region employees.
- Time management – Manage calendar and workday to ensure maximum time efficiency is achieved, anticipating, and initiating appropriate actions as required.
- This role is required to handle a wide range of duties, tasks and requests as well as anticipate the needs or issues of the Region.
- Produce and assist with PowerPoint, Word, and Excel documents.
- Coordinate travel arrangements and department calendars, vacation/out of office, as well as other staffing reports as required.
- Expense report submission and administration.
- Coordinate meetings with internal and external representatives, including arranging any hospitality and catering requirements.
- Admin Support for the GCT Region team as required.
- Provide administrative support for recruitment activities; responsible for submitting requests for on-boarding/off-boarding material to HR; act as liaison between HR and management and Supervisors when required.
- Coordinates with external vendors to receive, track, distribute and process external invoices to appropriate approving authorities. Reviews, tracks, and follows up on outstanding invoices.
- Coordinates, creates, and maintains electronic files and team sites (in SharePoint), including granting and maintaining accesses and permissions.
- Coordinates team events, receptions, and celebrations.
- Assists Supervisors and HR with resolution of issues associated with timesheets.
Who You Are:
You have the following education & experience:
- Relevant education and a minimum of 2 years’ experience in the administrative field; or an equivalent combination of education and experience.
- Strong interpersonal and communication skills
- Ability to learn tasks quickly and become efficient in a short period of time.
- Ability to perform work with routine interruptions.
- Ability to handle confidential material and treat accordingly.
- Proactive and self-motivated.
- Ability to multitask with attention to detail.
- Positive attitude with a high level of professionalism.
- Excellent organization skills.
- Desire to continuously learn, with the initiative to take on evolving and more challenging tasks.
- Strong computer skills are required with proven proficiency in all MS Office Products, SharePoint, Internet navigation, email, and general computer use.
Working Conditions:
- Office setting
- Routine handling and/or awareness of sensitive or company confidential information, documents etc.
- High volume of work required to be proactively planned and reprioritized on a frequent basis, inclusive of effective communications.
- Necessary to meet tight deadlines.
- Ability to work with a large group.
- May be subject to extended hours to accommodate leader’s schedule.
- Rare, but occasional travel required.
- Enbridge Flex-work Program – Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options.
#LI-Hybrid #joinourteam
Physical Requirements:
Include but are not limited to: Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement.
Mental Requirements:
Include but are not limited to: Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.
Diversity and inclusion are important to us. Enbridge is an
Equal Opportunity and Affirmative Action Employer
. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting
.
Information For Applicants:
- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position may be required to undergo a security screening, including a criminal records check.
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