Engle Martin & Associates Hiring for Admin Assistant Job at California Full Time

Job Description

We currently have an outstanding career opportunity for an Administrative Assistant. The Administrative Assistant carries out a variety of clerical, administrative and related support tasks critical to the delivery of timely, accurate, and thorough adjusting services. The incumbent is often responsible for confidential and time-sensitive information and must demonstrate familiarity with the organization’s field activities and related adjuster and client needs.

PRIMARY JOB RESPONSIBILITIES :

• Assists adjusters with tracking status of pending claims as needed.
• Maintains documents in the Riskmaster system; Opens and closes files in Riskmaster and prepares files for storage, in keeping with established processes and procedures.
• Assists in compiling and preparing financial information for claims; uses Excel spreadsheet software and industry software and forms as applicable for such tasks as loss statements, depreciation schedules, income loss summaries, and trade analyses.
• Serves as office receptionist as required, greeting and directing clients and visitors; answers telephone, greets callers, transfers calls, and responds to inquiries; provides information to callers within scope of understanding and responsibility.
• Utilizes stored templates for electronic and hard-copy business memos, reports and correspondences. Proofreads documents for accuracy. Prepares and files electronic and hard-copy documents, using various software applications as required.
• May serve as liaison with office’s building manager or plant operations resource to assure timely and reasonable response to routine maintenance matters.
• Prepares and submits company invoices.
• Communicates with IT representatives to identify and help resolve technical support issues, including, but not limited to, telephone system and network connections.
• Maintains office files and records and accesses documents on behalf of adjusters, manager(s), and clients as necessary and in accordance with disclosure and confidentiality requirements.
• Maintains the necessary office supplies and refreshments and re-orders supplies in a timely manner; keeps office and kitchen or breakroom supplies well-organized and readily accessible; suggests improvements to inventory process and vendor pricing and relationships as indicated.
• Conducts new employee orientation and training of administrative support staff. Ensures that new hire paperwork is completed and turned in to the Human Resources department.
• Effectively handles multiple assignments and special projects and other duties as assigned.

QUALIFICATIONS :

• Demonstrates thorough skill set in, or demonstrates ability to quickly master, a variety of office software, including, Microsoft Office Suite (including, but not necessarily limited to Word, Excel, PowerPoint, Outlook, Publisher, SharePoint, and Access), internet communication tools, Adobe, Riskmaster, and DT& E.
• Skilled in use of internet for business research purposes; excellent transcription and keyboarding skills (including speed and accuracy); sound written and oral business communication skills, including formatting and preparation of memoranda, letters, and reports.
• Integrity, accountability and adherence to standards of ethical behavior and professional conduct, open and honest communication, and a commitment to continuous improvement and professional development.