Equifax Hiring for Receptionist/Administrative Assistant Job at Toronto Full Time

Job Summary:

The receptionist/administrative assistant position will be the face of the company and is responsible for greeting visitors and delivering exceptional customer service assistance. This position will also be responsible to keep detailed and accurate record of visitor sign-in’s as well as perform general office duties. They will be responsible for supporting our security team and assist with employee security badges, as well as assist with tasks to help the legal team.

Who is Equifax?
At Equifax, we believe knowledge drives progress. As a global data, analytics and technology company, we play an essential role in the global economy by helping employers, employees, financial institutions and government agencies make critical decisions with greater confidence.

We work to help create seamless and positive experiences during life’s pivotal moments: applying for jobs or a mortgage, financing an education or buying a car. Our impact is real and to accomplish our goals we focus on nurturing our people for career advancement and their learning and development, supporting our next generation of leaders, maintaining an inclusive and diverse work environment, and regularly engaging and recognizing our employees. Regardless of location or role, the individual and collective work of our employees makes a difference and we are looking for talented team players to join us as we help people live their financial best.

The Perks of being an Equifax Employee?

• We offer excellent compensation packages with market competitive pay, comprehensive healthcare packages, schedule flexibility, work from home opportunities, paid time off, and organizational growth potential.

• Grow at your own pace through online courses at Learning @ Equifax.

What You’ll do:

• Provide reception duties by greeting visitors, follow visitor arrival protocols and escorting guests and catering deliveries to meeting rooms when required.

• Responsible for maintaining office access card system and generating cards for new employees and visitors and provide general administrative support to assigned business leaders.

• Assist Canadian Legal team to facilitate internal legal and security request process & maintain electronic and paper filing systems.

• Schedule and coordinate meetings (in-person, teleconference, web and video-conference) on behalf of assigned business leaders and maintain calendars and coordinate and book travel arrangements as required including flights, hotels and ground transportation.

• Preparation and submission of expense reports on a bi-weekly basis, vendor invoice coding and creation of purchase orders as required.

• Preparation of documentation (gather data, type, format, review, obtain signatures/stamps) including emails, presentations, reports, spreadsheets and correspondence.

• When required, assist with onboarding of new employees to ready for first day including workstation placement, ordering necessary equipment (laptop, mobile phone, landline, etc.), system accesses and coordinating/scheduling of training and orientation plan.

• Assist with tidying and maintaining main meeting rooms, provide ‘buddy’ back-up coverage to mailroom during absences and assist admin co-workers with events and/or clerical tasks when called upon to meet deadlines and/or to aid team during absences.

Qualifications:

• Excellent customer service and able to interact professionally with external and internal customers, suppliers and people at all levels within organization.

• 1-2 years office experience working in a reception and/or administrative support capacity an asset.

• Willing to be in the office 5 days a week.

Success Attributes of an Equifax employee; does this describe you?

• Accountability

• Curiosity

• Collaboration

• Think and act differently

• Trust

• Ownership

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If this sounds like somewhere you want to work, don’t delay, apply today – we’re looking for you!

Primary Location:

CAN-Toronto-5700 Yonge

Function:

Function – Administrative Services

Schedule:

Full time