Equiton Partners Inc Hiring for Executive Assistant to CEO Job at Oakville Full Time

Executive Assistant to CEO

About Equiton:

Founded in 2015, Equiton is a recognized leader in private equity investments and is approaching half a billion in assets under management. Our exponential growth is a direct outcome of our leadership team understanding how the industry works and how to create long-term wealth through real estate investing. We’ve discovered that finding the right opportunities involves time, experience, and discipline. Our strategy is always forward-looking, anticipating trends and adapting our selection to strengthen our market position, capitalizing on value creation opportunities, and building the most robust portfolio possible for our investors. We attract diverse, exceptionally talented people and create an atmosphere that rewards initiative, independent thinking, and integrity.

About the Position:

The Executive Assistant is responsible for providing administrative and organizational services and support to the CEO. The executive assistant’s objective is to reduce the amount of administrative time required by the CEO and generally assist him in optimizing the use of his time.

Compensation dependent on level of experience.

Key Functions and Responsibilities:

• Perform a wide range of administrative and general duties of a highly responsible and confidential nature
• Deliver sophisticated calendar management to prioritize requests while avoiding conflicts and ensure smooth day-to-day engagements
• Maintain a schedule for internal and external meetings, contacts, and files
• Ensure accurate meeting/informational materials are provided as needed
• Act as a “gateway”, providing a bridge for smooth communications between CEO and staff
• Overseeing all incoming and outgoing communications, including emails, reports, and internal correspondence – Review correspondence and initialize action where possible
• Provide daily briefings and serve as the primary point of contact for internal and external contacts; keeping the CEO updated; anticipate the CEO’s needs in advance of meetings
• Oversee special projects, including conducting research and creating reports
• Respond promptly to CEO’s queries
• Complete minutes, to-do lists and follow up to ensure tasks are completed on schedule
• Assist other senior executives as assigned
• Travel within the GTA as required.

Required Skills and Abilities:

• Excellent interpersonal skills, professional and mature attitude
• Strong communication skills, both verbal and written – ability to draft correspondence that is clear, concise, and grammatically correct
• Meticulous eye for detail and accuracy. Ability to maintain multiple task lists, action items, files and organization of multiple projects simultaneously for a variety of business units
• Strong organizational, time management, and priority setting skills to meet tight timelines
• Ability to represent the CEO in a professional and polished manner – ability to confidently handle oneself with a wide range of personalities and entities (business partners, clients, board members, employees, etc.)
• Proven self-starter who takes initiative and thrives in a fast-paced environment
• Ability to exercise discretion/tact in sensitive and confidential situations – must keep private information secure and in the strictest confidence
• Exceptional administrative and problem-solving skills
• Must be creative and enjoy working in a high-paced, growth environment
• Strong judgement – ability to operate independently with minimal supervision.

Education and Experience:

• Minimum 10+ years’ experience in a similar position – head office, corporate experience is a must
• Degree or diploma in a related field
• Must be highly proficient in Microsoft Office.

Our Commitment to Diversity, Equity and Inclusion:

In addition to being dedicated to building a workforce that leverages diverse talent, we are committed to fostering an inclusive and accessible experience where all employees feel valued, respected and supported. We are an equal opportunity employer that values a culture that reflects and celebrates diversity of thought, background and experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know, so that we will work with you to meet your needs. We thank you for applying, however, only those selected to continue will be contacted.

Job Types: Full-time, Permanent

Salary: From $75,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Application question(s):

• Are you able to reliably commute and work at Equiton’s Burlington head office?
• Are you able to work downtown Toronto (Financial District) 1 and occasionally 2 days a week?

Experience:

• C-Suite: 10 years (preferred)

Work Location: One location