ESpace Networks Hiring for Executive Administrative Assistant Job at Miami, FL Full Time

ESpace is an innovative startup focused on helping organizations redefine Satcom connectivity procurement & operations. We are a team distributed across the US, Europe, and India. As part of our team expansion, inspired by our funding round and customer contracts, we are inviting passionate administrative support to join our exciting journey. The team works closely with customers and team members across the globe. Early members would lay the foundations for most of our product lineup while helping build ESpace’s globally inclusive culture.

JOB SUMMARY

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on various tasks related to the executive’s working life and communication.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, taking messages, and routing correspondence
• Handle requests and queries appropriately
• Maintain calendars, arrange meetings and appointments, and provide reminders
• Make travel arrangements
• Take minutes and accurately enter data into the appropriate systems
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations, and briefs
• Use Purchasing Cards to order supplies, equipment, and shipping supplies.
• Develop and carry out an efficient documentation and filing system