Etsy Hiring for Department Assistant at Brooklyn, NY Full Time

Etsy is the global marketplace for unique and creative goods. We build, power, and evolve the tools and technologies that connect millions of entrepreneurs with millions of buyers around the world. As an Etsy Inc. employee – whether a team member of Etsy, Reverb, Depop, or Elo7 – you’ll tackle unique, meaningful, and large-scale problems alongside passionate coworkers, all the while making a rewarding impact and Keeping Commerce Human.

What’s the role?

Etsy is looking for a Department Assistant to provide executive level support for the Senior Leadership of our Engineering team.

As the Department Assistant, you will manage and maintain Leaders’ schedules, handle key department processes, and coordinate team engagement activities from All Hands to happy hours.

You will enjoy handling a wide range of administrative and executive support related tasks in a fast-paced, fluid environment that requires coordination on all fronts to keep the ship running efficiently.

This is a full-time position reporting to the Executive Assistant IV. For this role, we are considering candidates based in the US who are either remote, flex, or office-based. Etsy offers different work modes to meet the variety of needs and preferences of our team. Learn more about our flexible work options and vaccination policy here.

What’s this team like at Etsy?

Assistants at Etsy provide essential support to our Executive Team and senior leadership. From calendar management to team engagement and beyond, we wear many hats to ensure our most senior leaders and their teams operate at peak efficiency. We take pride in being a close-knit, highly collaborative team who regularly work together to learn from each other and problem solve.

What does the day-to-day look like?

• Organize and manage multiple executive calendars to schedule and prioritize meetings while resolving scheduling issues

• Work closely and collaboratively with leaders to keep them well-informed of company operating rhythms and responsibilities

• Plan and run logistics for internal and external meetings

• Coordinate social events, All Hands and other internal knowledge sharing events

• Keep slack channels and distribution lists up to date

• Prepare expense reports for reimbursement, and submit purchase orders, contract requests, and invoices

• Coordinate domestic and international travel

• Provide additional assistance as needed, including research, writing, and presentation preparation

• Represent leaders with a high degree of integrity and confidentiality

Qualities that will help you thrive in this role are:

• Successful track record as an executive or administrative assistant for multiple VP or SVP level executives

• High comfort level with Gmail, Google Calendar, Google Apps

• Experience in planning events and celebrations, both in person and in hybrid settings.

• Excellent interpersonal skills with the ability to build relationships across all areas of the organization

• Exercise good judgment and maintain confidentiality in a variety of situations within a fast paced environment

• Enthusiastic attention to detail and faultless problem solving skills

• Manage time effectively to meet deadlines

• Demonstrate flexibility in a company of change with a positive demeanor

• Believe and promote Etsy’s mission & Guiding Principles

Additional Information

What’s Next

If you’re interested in joining the team at Etsy, please share your resume with us and feel free to include a cover letter if you’d like. As we hope you’ve seen already, Etsy is a place that values individuality and variety. We don’t want you to be like everyone else – we want you to be like you! So tell us what you’re all about.

Our Promise

At Etsy, we believe that a diverse, equitable and inclusive workplace furthers relevance, resilience, and longevity. We encourage people from all backgrounds, ages, abilities, and experiences to apply. Etsy is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If, due to a disability, you need an accommodation during any part of the interview process, please let your recruiter know. While Etsy supports visa sponsorship, sponsorship opportunities may be limited to certain roles and skills.

For U.S. roles only:

Many Etsy roles are open to remote candidates, and you’ll be able to identify which ones within the location header of each job description. We’re open to remote hires from all U.S. states except Hawaii and Alaska. For candidates who will work remotely from Colorado, visit this visit this link for information related to Colorado’s Equal Pay for Equal Work Act.