Etsy Hiring for Executive Assistant at Brooklyn, NY Full Time NEW

Etsy is the global marketplace for unique and creative goods. We build, power, and evolve the tools and technologies that connect millions of entrepreneurs with millions of buyers around the world. As an Etsy Inc. employee, whether a team member of Etsy, Reverb, or Depop, you will tackle unique, meaningful, and large-scale problems alongside passionate coworkers, all the while making a rewarding impact and Keeping Commerce Human.

Salary Range

$116,000.00 – $150,000.00

What’s the role?

Etsy is looking for a forward thinking, inventive, and reliable Executive Assistant to provide executive level support for our Chief Marketing Officer and their organization. This role requires a proactive individual with a deep understanding of organizational operations and priorities. The Executive Assistant will manage complex schedules, coordinate events, and handle various administrative tasks with minimal supervision.

This is a full-time position reporting to the Chief Marketing Officer. In addition to salary, you will also be eligible for an equity package, an annual performance bonus, and our competitive benefits that support you and your family as part of your total rewards package at Etsy.

This role requires your presence in Etsy’s Brooklyn Office once or twice per week depending on your proximity to the office. Candidates living within commutable distance of Etsy’s Brooklyn Office Hub may be the first to be considered. Learn more details about our work modes and workplace safety policies here.

What does the day-to-day look like?

• Manage the daily, weekly, monthly, quarterly and annual rhythm of the Executive’s schedule to help them achieve their business objectives and keep their team engaged in an efficient manner. This includes brokering directly with partners to schedule and sequence meetings, determine attendees, timing, length, and supporting agendas and materials without direct supervision.
• Assist the Executive with note taking and tracking follow-ups without direct supervision.
• Schedule and help prepare large meetings and events sponsored by the Executive, including all hands, rehearsals, on-sites, off-sites, and recognition moments. This includes project managing event logistics and stakeholders, drafting reminder and recap messages, and preparing slides.
• In partnership with Etsy’s Workplace and Strategy & Operations teams, play a key role in planning the Executive’s org-wide gatherings, leadership on-sites and off-sites.
• In partnership with the Strategy & Operations team, develop and manage the Org’s annual business calendar and key meeting cadences.
• Manage the Executive’s contracts, payments, etc., using tools such as Navan, Coupa, Workday.
• Track and manage the executive’s travel and entertainment (T&E) budget with a certain level of discretionary spending.
• Maintain key email aliases and Slack channels used by the Executive to communicate to their leadership team and broader employee base.
• Source and/or draft simple communications on behalf of the Executive, tied to important events in the Org’s calendar.
• Oversee presentation making for large org meetings or events, ensuring content is planned and delivered on time by key contributors. During these events, manage timings, presenter transitions, recordings, and Q&A, as examples.
• Of course, this is just a sample of the kinds of work this role will require! You should assume that your role will encompass other tasks, too, and that your job duties and responsibilities may change from time to time at Etsy’s discretion, or otherwise applicable with local law.

Qualities that will help you thrive in this role are:

• 5-7 years experience as an Executive Assistant for C-level executive is a must.
• A demonstrated command of how to setup and manage an efficient organizational meeting cadence at a scale of at least 200 employees.
• Strong organizational, project management and time management skills.
• Google Workspace, Slack, and project management tools like Monday.com, Trello, Asana or JIRA.
• Background using Navan, Coupa, Workday are a plus.
• Ability to lead small projects and coordinate with various internal partners.
• Excellent collaboration and oral and written communication skills
• Ability to work independently and anticipate the Executives needs without prompting.
• Experience in managing budgets, contracts, and handling discretionary spending.
• Exercise good judgment in a variety of situations within a dynamic environment.
• Ability to remain calm and be flexible to changing priorities.
• Ability to intuitively understand and anticipate the needs of an executive.

Additional Information

What’s Next

If you’re interested in joining the team at Etsy, please share your resume with us and feel free to include a cover letter if you’d like. As we hope you’ve seen already, Etsy is a place that values individuality and variety. We don’t want you to be like everyone else — we want you to be like you! So tell us what you’re all about.

Our Promise

At Etsy, we believe that a diverse, equitable and inclusive workplace furthers relevance, resilience, and longevity. We encourage people from all backgrounds, ages, abilities, and experiences to apply. Etsy is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status, or any other characteristic protected by applicable law. If, due to a disability, you need an accommodation during any part of the application or interview process, please let your recruiter know. While Etsy supports visa sponsorship, sponsorship opportunities may be limited to certain roles and skills.