Executive Assistance Inc Hiring for Executive Assistant to the VP Sales and Founder Job at Mississauga Full Time

Our client is a leading Canadian private aviation corporation with multiple business units under their umbrella.

They require an Executive Assistant to work in their location in Mississauga (Pearson airport area) to support their SVP of Sales and Business Development and Founder. Your experience as an administrative professional along with your sense of urgency, and your ability to build relationships both internally and externally on behalf of the office of this highly driven entrepreneurial Executive will be the key to your success.

Responsibilities:

• Provide multifaceted and superior executive administrative and coordination support to the Vice President.

• Extensive management with respect to travel, meetings, and events.

• Coordinating and arranging all facets of domestic and international travel for the Vice President

• Ensuring the Vice President is well-prepared for all meetings

• Anticipate issues and initiate appropriate action to ensure most effective use of the Vice President’s time

• Organize, coordinate and prioritize workflow to complete all tasks in a timely and effective manner

• Organize and coordinate executive outreach and external relations

• Assist with incoming and outgoing email and correspondence

• Attend meetings as required and take minutes for actionable items and project management when required

• Liaise with clients, suppliers and other staff, at the highest level of professionalism

• Proofread, edit and format documents such as presentations and reports

• Carry out research when needed, and present findings

• Assist with tracking expenses in a timely manner, collate receipts, and review credit card bills

• Work effectively with all other staff

• Ensure the office is presentable and representative of the professionalism of the company

Qualifications:

• Exceptional time management and organizational abilities, with heightened sense of urgency

• 5+ years of experience in an administrative assistant position

• Can exhibit extremely high attention to detail, especially in operational and logistical responsibilities

• Top notch communication skills for extensive written communications.

• Upbeat and positive attitude; willing to set the bar for peers and build relationships

• Must be available for flexible hours when needed

• Proficient in MS Office including PowerPoint and must be tech savvy

• Readily adapts personal, interpersonal, and leadership behaviour, understanding that different situations may call for different approaches

• Ability to quickly learn CRM software. Experience with Salesforce CRM is an advantage.

· Valid driver’s licence (free parking provided)

Job Type: Full-time

Salary: $65,000.00-$70,000.00 per year

Benefits:

• Extended health care

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2022-09-23