ExxonMobil Hiring for Beaumont Administrative Assistant at Beaumont, TX Full Time

Position provides administrative support to Manager and/or associated workgroup(s). Candidates should have the ability to work in both independent and team settings. Additionally, candidates should demonstrate a high level of proactivity and organizational skills in a dynamic and busy healthcare setting.

JOB RESPONSIBILITIES

Summit Site Coordinator:
Able to work in electronic medical records

Ability to learn electronic medical records functionality (Running reports and information analysis)

Medical Office Receptionist Duties:
Keeps patient appointments on schedule by notifying clinic staff of patient’s arrival; reviewing service delivery compared to schedule; reminding clinic staff of service delays

Answering logistical scheduling questions for employees; maintaining reception area.

Maintains confidentiality of personal information

Invoice Processing Duties:
Prepares vendor invoices for processing, ensures invoices are accurate, and assists with resolving issues that may arise related to invoices

Ensures invoices received are reviewed and paid in a timely manner using accounts payable software such as EzPay, eSpeedBuy, SAP, etc.

Able to steward agreements with outside vendors and work with accounting and procurement groups

Administrative Duties:
Updates clinic databases using filing sharing tools such as SharePoint, and One Note

Medical Records Clerk Job Duties:
Maintains record availability by processing charts into the EMR (Summit); facilitates chart location activities

Complies with industry professional standards, clinic policies and procedures, federal, state, and local requirements, and other regulatory standards.

JOB REQUIREMENTS

• Associate degree or 5 years administrative support work experience in the healthcare industry
• Experienced and proficient in Microsoft Office applications including Excel, PowerPoint, Word
• Experienced and proficient in SAP, Outlook, SharePoint
• Database management
• Ability to run medical reports and information analysis from electronic medical record database
• Excellent communication skills
• Strong attention to detail
• Basic accounting/bookkeeping skills needed
• Excellent team player

PREFERRED KNOWLEDGE/SKILLS/ABILITIES

• Experience working in a clinical healthcare setting
• Prefer some clinical skills such as the ability to collect vital signs
• Willingness to learn clinical testing skills such as hearing and respiratory fit exams

Alternate Location:
The ExxonMobil Business Support Centre Canada is committed to providing equitable treatment and equal opportunity to all individuals.

In certain situations, ExxonMobil may use your application to consider your suitability for other positions within the Company and may also provide the information to its affiliates, including Imperial Oil and affiliates of Exxon Mobil Corporation, in connection with possible opportunities at those affiliates.