Felix Hiring For Executive Assistant at Canada Full Time

About Felix

Founded in 2019, Felix is a patient-driven digital healthcare company that puts you in control of your health and wellbeing. We’re passionate about building technology and beautiful customer experiences to make healthcare more accessible (and more enjoyable) for all Canadians. Our strong venture partners provide us the resources to support our rapid growth and we are continuing to build our incredible team based in Toronto. Felix is Canada’s first end-to-end healthcare experience, providing online treatment, prescription delivery and ongoing care across a growing range of categories such as birth control, erectile dysfunction, acne and more.

The Role

We’re looking for an Executive Assistant to join our team at Felix Health and support our CEO & COO. In this role you will help keep our founding team organized and efficient by proactively moving conflicts and enabling our leaders to make an impact. This key position requires a proactive, multi-tasking individual with a strong sense of responsibility and initiative. The ideal candidate will understand the business needs quickly and adapt to various contexts involving internal and external stakeholders.

Key Responsibilities

• Anticipate needs and provide high-level administrative support to the CEO & COO
• Manage multiple calendars and schedules
• Interact regularly and cross functionally across multiple teams at Felix Health
• Organize team events, socials and team off-sites
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
• Field and funnel incoming requests; exercise strong judgment and discretion with highly confidential information
• Review and manage materials and documents related to the execution of high-profile strategic projects and programs, ensuring accuracy and quality
• Assist in the preparation of presentations, reports, and other documents for internal and external stakeholders
• Streamline and offload the CEO & COO’s day-to-day cadence to increase their efficiency and impact, ensure their time is being spent in the most optimal way and partner with the executives in identifying priorities
• Provide support for special projects and other administrative duties as assigned

Requirements

• 3-5 years of administrative or Executive Assistant experience
• Extremely strong communication and interpersonal skills
• Experience directly supporting C-suite leadership
• Strong knowledge of G-Suite, and well versed in excel
• High attention to detail and accuracy
• Problem solver and strategic thinker
• Highly flexible and adaptable when faced with ambiguity
• Exercise judgment to identify, diagnose, and tackle problems
• Able to anticipate the needs of the CEO & COO and take proactive measures to meet these needs before they are officially requested
• Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks in a fast paced environment
• Ability to prioritize conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• A high level of integrity and discretion in handling confidential information

Benefits

• Full medical, dental and vision benefits
• Maternity / paternity policy
• 4 weeks vacation (3 weeks anytime + 1 week during the holidays)
• Competitive compensation
• Stock option grant
• Remote first, work from anywhere in Canada
• Flexible work schedule
• Professional Development Budget
• Incredible culture powered by an highly collaborative and high performing team
• Large impact at an early stage technology company
• Professional development opportunities, working closely with founders and senior leadership team

Seniority Level: Intermediate +

Location: Remote

We are proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity and inclusion and as such does not discriminate on the basis of race, colour, religion, sex, national origins, age, sexual orientation, disability, or any other characteristic protected by applicable laws. Selection decisions are solely based on job related factors.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact [email protected] for assistance