Firstbase Hiring for Executive Assistant at Remote Full Time

About Firstbase:
Remote work is the biggest workplace revolution in history. Nothing will deliver a higher quality of life upgrade in the next decade. The biggest challenge is in providing the core infrastructure that makes going remote easy for companies. Firstbase helps companies setup, manage, maintain and retrieve all the physical equipment remote workers need to do great work at home. We are a young startup but already work with some of the most exciting companies on the planet.

We’re a small and fully distributed team — currently spanning from the US West Coast to Belgium — and we take pride in our ability to function as an effective remote-first organization.

We offer market-rate salaries, a home office, insurance, as many books as you could ever hope to read, and a tight-knit group of people passionate about creating for the future of work.

The Role:
Location: Fully remote, permanent full-time employment only, must be physically and legally based anywhere in the USA or the United Kingdom (UK)

Reporting to: CEO

We’re looking for an experienced and proactive EA to support our CEO, CTO, Head of Product, and Head of Sales.

You’ll have the high-impact opportunity to help shape how the leadership team develops as Firstbase grows internationally as well as in the UK.

You’ll help them optimise the way they use their time and ensure that they’re focussing on the highest impact activities, amplifying the impact they have in leading Firstbase to achieve our sky-high ambitions. Ability to adapt communication styles is essential to this role to achieve a person-centred approach in support. You’ll be essential in ensuring great relationships are built in and out of Firstbase.

Your Resposibilities:
Correspondence: filtering and responding to emails; redirecting messages to the most appropriate person in the team

Decision-making: determining whether a meeting is worth taking, obtaining a clear agenda, ensuring it’s an appropriate length, and taking introductory phone calls when needed

Prioritisation: managing their diaries, rescheduling meetings, making sure time is carved out for managing their team and for non-meeting work

Preparation: slides for presentations; arranging transport, accommodation and meeting rooms; tracking and follow-up on meeting actions

Research: undertake project related research for our executives

Administration: taking notes & actions at meetings, filing expenses, and other general support.

You’ll also need to manage your own time to determine how to most effectively support the team, and how to prioritise their different needs. There will also be opportunities to get involved in project work and other initiatives across the business that interest you.

What We’re Looking For:
You are proactive and can work autonomously

You’ve worked within a fast paced environment with ever changing priorities

You’re exceptionally attentive to detail and incredibly organised

You’re a quick learner, and ask incisive questions to gather the context you need

You’re intellectually curious and are interested to know more about the world of Finance

You have excellent communication skills with a proven ability to write and adapt style to different voices and audiences

You are hands-on: focussed on execution, removing ambiguity, and comfortable making and acting on decisions

You’d love to learn about running a high-growth business and are excited about joining Monzo’s journey

We’re committed to building a culturally diverse team and strongly encourage you to apply regardless of your location, background, race, gender, sexual orientation or any other personally defining attribute. We encourage every person who is interested to apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply. Take the leap – you never know, you might just be the perfect person for one of our open roles, even if you don’t match 100% of the job description.