Florida Industrial & Construction Services LLC Hiring for Administrative Assistant – HR & Operations Support at Live Oak, FL Full Time

· Summary
o Provide HR and other administrative support to the Operations (field and shop) team to optimize the use of their time, allowing them to be operationally efficient and communicate well with the wider management team.

· Activities and responsibilities:
1. HR tasks:

• Payroll. Assist in payroll management. Preparation, input and balance payroll.
• Timesheets. Manage field personnel timesheets through the time clock and cloud-based time clock system (Paychex)
• Data management. Manage and update HR databases with key information:

• New hires, terminations, sick leaves, warnings, vacation and days off
• HR policies and procedures updates
• New employee orientation, on-boarding, and training programs scheduling

• Reporting. Create reports for senior management, answer employees’ questions and provide requested information

2. Operations Support tasks:

• Procurement. Assist construction manager with vendor selection and purchasing of materials, equipment and services required by the projects
• Vehicle fleet admin. Update and management of web-based tools for vehicle and equipment maintenance, driver’s database management, liaison with insurance and maintenance vendors (Monday.com and Enterprise Fleet Management System)

· Requirements (education, experience, and training) include:
1. Proven experience as a payroll clerk
2. Proven experience as an Administrative assistant
3. Knowledge of office systems. Must be able to organize a filing system
4. Proficiency in MS Office (MS Excel, Word and MS Outlook, in particular)
5. Hands on experience with office machines (e.g. fax machines, printers and computers)
6. Excellent time management skills and ability to multi-task and prioritize work
7. Attention to detail and problem-solving skills
8. Good written and verbal communication skills
9. Strong organizational and planning skills in a fast-paced environment
10. A creative mind with an ability to suggest improvements
11. High School Diploma: additional qualification as an Administrative assistant, payroll clerk and related college studies will be a plus

· Reports to: CFO

Job Type: Part-time

Work Location:

• One location

Hours per week:

• 30-39

Ergonomic Workspace:

• No

Administrative Duties:

• Scheduling

Financial Duties:

• Payroll
• Purchasing

This Job Is Ideal for Someone Who Is:

• People-oriented — enjoys interacting with people and working on group projects
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Achievement-oriented — enjoys taking on challenges, even if they might fail

This Company Describes Its Culture as:

• Detail-oriented — quality and precision-focused
• Innovative — innovative and risk-taking
• Aggressive — competitive and growth-oriented
• Outcome-oriented — results-focused with strong performance culture
• Stable — traditional, stable, strong processes
• People-oriented — supportive and fairness-focused
• Team-oriented — cooperative and collaborative

Company’s website:

• www.ficonusa.com

Benefit Conditions:

• Waiting period may apply

Work Remotely:

• Temporarily due to COVID-19

Work Location: In person