Foodstuffs South Island Looking for HR & Office Administrator – New World Centre City at Dunedin, Otago, New Zealand Full Time

We have a pending vacancy for an enthusiastic Recruitment Professional and Office administrator to join a small office team, based in Dunedin. A background in the supermarket industry is desirable as you will need to know the practical side of the business as well as what goes on behind the scenes in administration. A proven experience in Recruitment, Payroll and Office administration is required.

Key Responsibilities: Recruitment/Payroll

• Manage the recruitment process end to end viz Posting of Job advertisements, conducting initial screening and reference checks, Interviewing applicants
• Staff Onboarding, Issue Uniforms, Inductions and Probationary reviews including identifying training requirements
• Preparation of Employment contracts
• Maintenance of Employee records
• Administer and Process Payroll information, including new hires, terminations, PAYE and other periodic filing, in collaboration with FSSI payroll Shared Services
• Administrative support for workplace Rostering

Key Responsibilities: Office Administration

• Goods receipting and purchase order matching
• Invoice Suppliers and DSM Display Management Audits
• Handling Vendor queries
• Management of Workflow Queries and ensuring all Outstanding Invoice queries are actioned promptly
• Credit matching
• Backup for Other Office functions covering sickness and holidays including Cash handling, banking and Reconciliations, Customer Account Management, Monthly Accounts payable processing and payment

Skills & Experience

To be successful in this role:

• Strong written and verbal communication skills
• An eye for detail and accuracy in data entry and record keeping
• Exceptional time management and organisational skills with an ability to prioritise and meet deadlines
• Ability to maintain confidentiality
• Team Player who is self-motivated

Previous experience is essential:

• Experience in HR administration and recruitment including
• Competency in MyPlace/Success factors
• Competency in Work Force Suite
• Good understanding of basic NZ Employment laws and regulations
• General Office experience including
• Competency with Microsoft Suite : Word, Excel, Teams, Forms
• SAP experience (Upgrade to S4/Hana pending March 2024)
• Hyland Onbase Credit matching experience
• Competent with FMCG retail systems
• Checkout or other Supermarket Experience is desirable

This position is full time (40 Hours) Sunday to Thursday 8am to 4:30pm.

Remuneration $25.00 – $30.00 per hour

Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advertisement.