Forum Energy Technologies Hiring For Administrative Asst I at Edmonton, AB Full Time

Summary:

Under general supervision the Administrative Assistant is responsible to provide all aspects of administrative and clerical support to the location. This includes greeting visitors and employees, managing the multiline phone system, assisting with operational processes, reporting and documentation for Service, Finance, HSE and HR. The Administrative Assistant handles all items related to Canada Post including preparation of outgoing mail and distribution. The successful candidate must be comfortable in a fast pace environment, capable of prioritizing tasks and changing directions as operational needs require. Participation in FET’s Health, Safety and Environment program and complying with all company procedures and policies is required. Other duties and special projects as assigned.

Job Duties/Responsibilities

• Answer and direct all phone inquiries (multiline phone system)
• Greet visitors, maintain visitor logs and records
• Provide site orientations to visitors
• Maintain office files, electronic and paper
• Data entry (alphanumeric)
• Compile job photos to corresponding Service Reports
• Timecard administrator – review and edit for accuracy
• Monitor office supply inventory including stationary, coffee and cleaning products. Order/purchase as necessary.
• Distribute mail, faxes, and office deliveries
• Prepare outgoing mail using electronic postage machine
• Take, prepare, and distribute meeting minutes
• Photocopier/fax machine and phone system administrator (maintenance/troubleshooting)
• Customer invoice distribution via email and mail
• Electronically forward cheques/credit card charges to TSC
• Forward Accounts Payable documentation via email
• Prepare expense reports
• Assist with business travel arrangements
• Update weekly dashboard/sales reports
• Process landed costs
• Assist with operational reports as required
• Maintain office sanitation practices and schedule
• Other duties as assigned.

Job Requirements:

Skills/Knowledge

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to think analytically with an attention to detail
• Motivated and works independently
• Strong business administrative knowledge
• Capable of prioritizing tasks
• Comfortable working in a fast-paced environment
• High degree of reliability and professional ethic.

Education

• High School Diploma preferred.

Experience

• 2+ years’ in an office administrative support role or similar
• Proficient with Outlook, Word, Excel, PowerPoint
• Prior experience with an ERP system considered an asset.