Fountain Tire Hiring for Office Administrative Assistant Job at Edmonton Full Time

• Competitive compensation
• Comprehensive health, dental and vision benefits for you and your family including RRSP matching
• Recognition and incentives for your contribution to the organization
• Educational Allowances that support individual growth and development
• Policies and programs that support a balanced lifestyle, including flex days and an easy commute to our office located close to the Calgary Trail and Southside Anthony Henday
• Discounts for you and your family on tires, parts and services at all Fountain Tire locations

• We are a Platinum Member of Canada’s Best Managed Companies
• We are one of the 10 largest independent tire dealers in North America, and recipient of many Customer Service and Best Business Awards
• We continually strive to expand our operations in existing markets, as well as new markets and currently, we have over 160 stores from BC through Ontario
• We have a fantastic organizational culture that values associates and the work they do to make Fountain Tire a great place to work!

The office Administrative Assistant will manage the reception duties for Fountain Tire Place, assist with Fountain Tire Place building maintenance/repair inquiries, assist with general administrative duties, provide support and back-up to other Legal team members and miscellaneous other duties. Duties will include:

• Receive, sort and distribute, and send out daily mail/deliveries.
• Act as the lead contact for Fountain Tire’s courier vendors including sending/receiving deliveries and related invoicing.
• Manage supplies (miscellaneous office and coffee supplies for Fountain Tire Place, postage machine and courier related supplies, name tags/name plates/business cards), including related rebilling.
• Maintain mail-room, including all required mail sorting slots.
• Rebill courier and postage charges to Stores and Fountain Tire Place Teams.

• Greet visitors with exceptional customer service, and maintain visitor logs and visitor badges.
• Manage incoming calls and redirect as needed.
• Maintain reception area in a safe and clean manner.

• Assist Accounting Team with vendor set-up in DAX.
• Receive and organize catering requests as needed, including related rebilling.
• Support where needed for Fountain Tire Place meetings including arranging coffee/refreshments, room setup and takedown/cleaning.
• Maintain Fountain Tire Place Online contact lists.
• Responsible for Fountain Tire Gift Certificates including filling requests and maintaining control log.
• Coordinate regular cleaning of kitchens (fridges/microwaves, etc.).
• Maintain the distribution and updating of Fountain Tire Place building access fobs.
• Provide administrative assistance as required to the Executive Team.
• Provide administrative assistance as required to the Legal Team and other Fountain Tire Teams.
• Participate in all safety initiatives, as required or assigned, to guarantee safety at Fountain Tire.
• Participate in special projects and perform other related duties as assigned.

• 2-3 years’ experience working in a receptionist and/or administrative support role.
• Physically able to lift up to 35 lbs.
• Exceptional organizational skills with high attention to detail.
• Working knowledge of Microsoft Office products.
• Demonstrated ability to work well independently and as part of a team.
• Strong written and verbal communication skills.
• Problem solving skills.
• Strong interpersonal skills.