Frog Recruitment Looking for Receptionist – Office Administrator at Auckland, Auckland, New Zealand Full Time

Are you looking to make a meaningful impact and play a pivotal role in a dynamic organisation? At KidsCan, we are searching for an enthusiastic and detail-oriented Receptionist to join our team. In this essential role, you will help ensure the smooth operation of our office, support various departments, and contribute to a welcoming environment for staff and visitors. If you are an organised, customer-centric individual with a positive attitude, we want you to be a part of our mission by making a difference for Kiwi kids across New Zealand.

Diverse Duties And Responsibilities

• Manage incoming calls and maintain voicemail messages, ensuring inquiries are directed promptly and professionally
• Create a welcoming office environment, ensuring visitors receive a warm reception and area is clean, organised, and well-equipped
• Administrative assistance, including mail management, courier coordination, and efficient filing systems
• Oversee kitchen maintenance and supplies, ensuring a well-equipped and clean space for staff
• Ordering of office stationery, business cards, and KidsCan apparel while also planning staff acknowledgments and coordinating morning teas when required

Finance Team And Project Support

• Manage travel bookings, assist with various projects and perform ad hoc duties as needed
• Utilise Xero to code feeds, ensuring accuracy
• Manage the Contract Register for easy access and reference
• Attend weekly WIP meetings with the CFO to facilitate communication and progress tracking

Executive And Programme Support

• Assist the senior leadership team by coordinating diaries and assisting the formatting of documents
• Provide support to the EA with Board meetings. Provide assistance during KidsCan distributions and volunteer events
• Attend cross-functional department meetings to enhance communication and collaboration across the organisation
• Act as a key representative on the Facilities Committee, contributing to the efficient management of our facilities and infrastructure

HR Support

• Assist with new staff member inductions

Who are You?

• Bring at least 3 years of administration / office support experience
• Proficient in adapting and learning new systems / technically savvy
• Proficiency in Excel and Microsoft Word, ensuring efficient data management and document creation
• Possess exceptional organisational skills and productivity, thriving under pressure to meet deadlines
• Skilled in both team collaboration and independent work, adapting to the needs of the task at hand
• Excellent phone etiquette and communication abilities, along with a strong focus on delivering exceptional customer service

If you are ready to make a difference, bring your skills and positivity to KidsCan. We offer a rewarding environment where you can contribute to a great cause and work with a supportive team dedicated to helping children in need. Apply today! Or for a confidential chat, contact Julia Yen on 022 183 2646 or [email protected]

Operating for over 18 years in Australia, New Zealand and the United Kingdom, people2people and Frog Recruitment are your award-winning recruitment group and HR solutions provider. We are the 2022 Outstanding Large Agency, 2023 Excellence in Candidate Care and 2023 Excellence in Client Service RCSA Award winners. We mitigate our carbon emissions by measuring them and planting the equivalent in trees.

At people2people and Frog Recruitment, everyone is welcome and as an inclusive workforce, we encourage our employees, clients, and candidates to showcase their authentic selves.