Gallagher Sharp Hiring for Litigation Legal Secretary Job at Cleveland, OH Full Time

Gallagher Sharp is seeking an experienced Legal Secretary for its Cleveland Office. The Legal Secretary position works with 3-4 attorneys and will perform a variety of duties, including but not limited to, the preparation, editing, and filing of various legal documents; transcription of correspondence; scheduling of appointments and calendaring; communicating with all necessary parties for the efficient handling of the desk and handling various other tasks as assigned by the attorneys or Firm Administrator. This is a full-time onsite position working 37.5 hours per week.

Responsibilities include but are not limited to the following:

• Work with 3-4 attorneys
• Perform administrative functions for attorneys requiring knowledge of the format, procedures, and legal terminology
• Transcribe information from typed or handwritten notes or dictation. Ensure that grammar, spelling, and citations are accurate and formatted correctly
• Prepare, edit, proofread and maintain a variety of legal documents, including but not limited to, correspondence, motions, subpoenas, discovery requests, and pleadings associated with discovery and trial preparation
• Schedule appointments, depositions conference calls, and various other appointments, including travel and company-related business for the attorneys assigned to the desk
• Order court reporters, and conference rooms, as needed
• Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information, and other financial documents are required
• Answer phones, assist callers when possible, take messages, check voice mail and return calls as needed
• Handle all incoming and outgoing mail
• Open new matters and close files as required by attorneys associated with desk assignment
• Cover the Reception desk as needed
• Assist in overflow as needed
• Reliable, consistent attendance in the office is required

Requirements:

• Qualified candidates will have a High School Diploma and a minimum of three (3) years of experience in a law office
• Proficient in the use of Microsoft Office Suite
• Ability to read, understand and interpret complex documents such as pleadings, and other documents related to a litigation matter
• Ability to effectively communicate
• Detail Oriented with exceptional typing skills
• Must be able to multi-task effectively
• Working knowledge of the litigation process and general court operations

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location