GEI Consultants Inc Looking for Administrative Assistant at Markham, ON Full Time

GEI a Way of Life

When you re doing what you love and working with great people, work becomes less like a job, and more like a way of life. Here at GEI Consultants, Inc. (GEI) we have been fostering growth and creativity for nearly 50 years. Our culture is one of collaboration and support. If you are passionate about your field, excited about learning, and constantly looking for ways to innovate, we d love to have you join the GEI family.

Who are we?

GEI is an employee-owned, leading consulting engineering and environmental firm. We partner with hundreds of government, energy, industry and institutional clients, and have completed 50,000 project engagements throughout the United States, Canada, and more than 20 other countries. We are sought out for our ideas, our creativity, and most of all, for the quality and character of our people. Get to know us better by visiting GEI s career site here.

While most of our team members are concentrated in southern Ontario, we are not limited by geography, nor do we buy into the world of daily commuting. Our team operates from virtual, home-based offices to reduce the environmental and social effects of commuting and to help extend our geographic presence across the marketplace. We stay connected through regular meetings, the use of a wide array of technology, and specialized collaborative workspaces.

Job Description

GEI is seeking respected individuals who aspire to have a positive impact on GEI s team and are interested in working collaboratively with a talented team of design, management, and technical leaders. GEI will provide a unique opportunity to collaborate across multiple practices to successfully deliver solutions for our clients.

The Canadian operation of GEI is expanding in the Ontario market and GEI is looking for an Administrative Assistant to support the engineering, environmental and natural heritage teams in the Markham, Ontario office. This position includes regular full-time work (40 hours per week).

The Administrative Assistant will work closely with GEI project managers, engineers, and technical staff to provide support for a wide variety of office, accounting, and project-related administrative tasks.

Primary Responsibilities:
Schedule field and office staff

Open projects and record client data

Proofread, format and compile reports

Answer phone calls

Receive deliveries and visitors to the office; following required safety protocols

Review and purchase of supplies

Tidying, cleaning, and garbage disposal

Monitor and organize purchasing of office / lunchroom supplies

Aid in organizing corporate functions and events

Creation and editing of PDF field forms, creation of simple figures

Improve office procedures and processes

Qualifications

Administrative Assistant will have strong attention to detail and strong interpersonal skills.

Excellent organizational, grammar, punctuation and spelling skills are required, as well as outstanding verbal and written communication skills.

Advanced Microsoft Word and Technical Writing skills; including automating documents, formatting, and accurate proof reading.

Advanced Microsoft Excel, PowerPoint and Adobe Acrobat skills

2+ years of office experience preferred.

Valid driver s license required.

Previous experience supporting architects, engineers or construction firms is a plus.

Benefits

Market-Competitive Compensation

Comprehensive Benefits Program, including Medical, Dental, Vision and More

Continuing Education Assistance and Tuition Reimbursement

Professional Development and Opportunities for Advancement

Paid Holidays and Paid Time Off

Rewards and Recognition

RRSP program and more…

GEI offers a comprehensive and industry leading compensation package and we support continued training and career path attention.

Physical Job Requirements

Sedentary

X

Light

Medium

Other

Activity Level Throughout Workday

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

Continuous

(67-100% of day)

Not Applicable

Sitting

X

Standing

X

Walking

X

Climbing

X

Lifting (floor to waist level) (in pounds)

X

Lifting (waist level and above) (in pounds)

X

Carrying objects

X

Push/pull

X

Twisting

X

Bending

X

Reaching forward

X

Reaching overhead

X

Squat/kneel/crawl

X

Wrist position deviation

X

Pinching/fine motor skills

X

Keyboard use/repetitive motion

X

Taste or smell (taste=never)

X

Talk or hear

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

Color Vision (ability to identify and distinguish colors)

X

Sensory Requirements

Minimal

Moderate

Accurate

Not Applicable

Depth perception

X

Hearing

X

Environmental Requirements

Occupational Exposure Risk Potential

Reasonably Anticipated

Not Anticipated

Blood borne pathogens

X

Chemical

X

Airborne communicable diseases

X

Extreme temperatures

X

Radiation

X

Uneven surfaces or elevations

X

Extreme noise levels

X

Dust/particular matter

X

Other (exposure risks):
Usual workday hours:
8

X

10

12

Other work hours

GEI requires all employees to be fully vaccinated from COVID-19 on or before their first date of work with the GEI and to provide GEI with proof of vaccination. Also, while employed with GEI all employees will be required to receive any future vaccinations and/or booster shots which may be recommended by a Public Health Authority regarding COVID-19 and/or any other potentially pandemic causing virus. If any applicant is unable to be vaccinated for reasons protected under the Ontario Human Rights Code, the applicant should advise GEI of this immediately.