GenBio AI Hiring for Executive Assistant (Part-Time) at Palo Alto, CA Full Time

Headquartered in Silicon Valley, we are a newly established start-up, where a collective of visionary scientists, engineers, and entrepreneurs are dedicated to transforming the landscape of biology and medicine through the power of Generative AI. Our team comprises leading minds and innovators in AI and Biological Science, pushing the boundaries of what is possible. We are dreamers who reimagine a new paradigm for biology and medicine.

We are committed to decoding biology holistically and enabling the next generation of life-transforming solutions. As the first mover in pan-modal Large Biological Models (LBM), we are pioneering a new era of biomedicine, with our LBM training leading to ground-breaking advancements and a transformative approach to healthcare. Our exceptionally strong R&D team and leadership in LLM and generative AI position us at the forefront of this revolutionary field. With headquarters in Silicon Valley, California, and a branch office in Paris and UAE, we are poised to make a global impact. Join us as we embark on this journey to redefine the future of biology and medicine through the transformative power of Generative AI.

Position Overview

• We are seeking a highly organized and proactive Part-Time Executive Assistant to support our executive team. In this role, you will manage executive schedules, coordinate meetings across multiple time zones, and handle critical administrative tasks to ensure smooth operations. If you thrive in a fast-paced environment and have exceptional communication and organizational skills, we’d love to hear from you!
• This is a part-time role with flexible hours, requiring approximately 15 hours per week and can grow as needed

Key Responsibilities

• Calendar Management: Maintain and organize the executive’s schedule, including booking meetings, appointments, and travel arrangements
• Time Zone Coordination: Facilitate seamless communication and scheduling across global teams, ensuring availability across multiple time zones
• Meeting Preparation: Organize agendas, prepare documents, and ensure executives are well-prepared for meetings
• Communication Liaison: Act as a point of contact between executives and internal/external stakeholders, ensuring timely and professional correspondence
• Task Prioritization: Assist with prioritizing and tracking action items, ensuring deadlines are met
• Administrative Support: Handle other ad-hoc tasks as needed

Qualifications

• Proven experience as an Executive Assistant or in a similar role
• Strong organizational and multitasking skills with keen attention to detail
• Excellent communication skills, both written and verbal
• Proficiency in scheduling tools, email platforms, and productivity software (e.g., Google Workspace, Microsoft Office)
• Ability to manage and prioritize tasks in a fast-paced environment
• Flexibility to adjust working hours to accommodate international time zones

Preferred Qualifications

• Experience working in a startup or high-growth environment
• Familiarity with cross-border communications and global team operations

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.