DescriptionResponsible for billing for Student Center event reservations, The Signal student newspaper advertisements, Chartered Student Organizations and Proctored Lab room leases, Cinefest Theatre satellite television, solicitations, building maintenance, property retrieval, etc. This includes generating and distributing invoices, updating customer statuses, entering payments in the Event Management Software [EMS], tracking invoice balances, monitoring approved payment plans, sending reminder and past due notifications, and adding late fees, and responding to client inquiries.Assists with the administration of the Student Center Discount Ticket Program to include ordering tickets, preparing ticket contracts, responding to customer and ticket vendor inquiries, initiating contact with potential new ticket venues, processing vendor payments, completing weekly ticket inventory, resolving ticket count discrepancies, communicating ticket updates and instructions to the staff of the Information Center and Campus Tickets, and preparing ticket closeouts for seasonal and/or expiring tickets.Assists with preparing, documenting, and delivering daily revenue deposits from Information Center and Campus Tickets sales, solicitations, reservations, room leases, maintenance fees, Student Center property fees, event guest fees, event door sales, Cinefest Theatre rental fees, homecoming fees, student media revenue, restroom vending, etc.Assists with reconciling monthly Visa P-Card activity logs for departmental expenditures. Distributes monthly P-Card statements to cardholders and monitors receipt of completed documentation. Assists with responding to staff inquiries, ensuring requirements are fulfilled, reporting misuse, preparing documents for historical filing, etc.Assists with updating and maintaining employee payroll database, including time sheet and ePAF data entry and tracking, and reconciling payroll disbursements for full-time, part-time, and student staff.Assists with account tracking, reconciling, and resolving discrepancies for departmental budgets and assists in preparing monthly, quarterly, and annual financial statements and reports.Assists with coordinating student assistant trainings to include team builders and icebreakers as well as presenting topics to support the Student Center learning outcomes and promote professional development. Assists with the training logistics to include scheduling attendees, reserving Student Center event space or conference room, preparing the training agenda, procuring speakers and/or facilitators, and creating questionnaires for after training feedback.Responsible for tracking approved Student Center Event Funds for student sponsored reservations to include posting the pre-payments in EMS, encumbering funds, depositing payments, sending close out correspondence to organizations, etc. Assists with the Student Government Association (SGA) and Spotlight Programs Board sponsorship programs where applicable.Assists with posting credit card payments for locker rentals, solicitations, event reservations, etc. from the Student Center online stores.Performs other duties as assigned associated with fiscal management, such as submitting travel expense statements, retrieving from the Office of Disbursements and notifying staff of checks available for pick up, monitoring change and ticket levels at the Information Center and Campus Tickets, assisting with the petty cash fund operations, screening contracts, preparing financial analysis reports, conducting business operations reviews, making recommendations for compliance, streamlining business processes, etc.Disclaimer:This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the… For full info follow application link.
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