Gillons Inc Hiring for Office Manager at Homewood, IL Full Time

Job Title:

Office Assistant

Department:

Office

Location:

Homewood, IL

Travel Required:

No

Level/Salary Range:

3

Position Type: [i.e.: full-time, part-time, job share, contract, intern]

Full Time

Job Description

Role and Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Assist job applicants to complete their paperwork and maintain employee files
• Obtain and process product orders, including sales, purchases, receiving deliveries within the company’s computerized database system
• Maintain the office stockroom through organizing, cleaning and cataloging items on a regular basis
• Schedule large shipments and plan logistics.
• Keep files of goods shipped and received by preparing regular shipping and receiving documents
• Trouble shoots customer issues and complaints that arise and work to solve them
• Perform related duties as assigned by supervisor
• Maintain compliance with all company policies and procedures

Qualifications and Education Requirements

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Basic mathematics, and Excellent computer proficiency (MS Office for windows and mac – Word, Excel, Outlook, Power Point)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• High school diploma or GED required
• Associate degree preferred

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the federal, state and local standards
• Ability to maintain regular, punctual attendance
• Must be able to talk, listen and speak clearly on telephone

Work Experience:

• 1+ year experience in any administrative position

Job Type: Full-time

Pay: Up to $25.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• Associate (Required)

Experience:

• Microsoft Office: 5 years (Preferred)
• Office administration: 5 years (Preferred)

Work Location: One location