Github Hiring for Executive Assistant Job at Remote Full Time

Job Description

The Executive Assistant will be the “right hand” to our VP of Revenue, clarifying and tuning their schedules and managing their Rhythm of the Business. This person needs to have a strong level of business acumen that can be applied to key decision making. The ideal candidate would have a background with a high performing sales organization and the ability to work in a fast paced environment. Additionally, this assistant will manage a tightly scoped set of projects, such as workforce planning, Microsoft go-to-market meetings, and team planning and coordination.

This role will provide an outsized opportunity to learn the functions and patterns of a born-in-the cloud business that exhibits benefits of being both a small business but within the context of a larger organization (Microsoft). You’ll be entrusted with highly sensitive information on a regular basis relating to M&A activity, financial plans, and strategic partnerships. If you are energetic, organized, and comfortable clarifying the value and impact of an action before performing it, this might be the right role for you. This candidate needs to be capable of making decisions with minimal guidance. We’re looking for an individual who sees problems as puzzles to solve, and is resourceful in their ingredients to the solution. By nature, this person is well-organized. If your sock drawer is color-coded, vacation plans for next fall already confirmed, files are neatly labeled, and taxes are done a month early, this could be your dream role.

This role solely supports our Vice President of Revenue. The candidate will need to work across multiple time zones, but the Executive Assistant should be located in either the US Central or Eastern time zone.

Responsibilities:

• Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas.
• Provide administrative support to the Vice President, including calendar, and expense management in a timely manner.
• Help to organize offsite events including managing logistics, agendas, team-building activities, and rooms to create the ideal collaborative setting.
• Budgeting, planning, and organization of large-scale events, such as all-hands meetings and quarterly business reviews (QBRs).
• Actively participate in headcount management and workforce planning.
• Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills.
• Schedule meetings, mini-summits and annual meetings to drive deal flow and team collaboration – both internally and externally.
• Assist with presentations, talks and media communications.
• Strong verbal and written communication skills.
• Handle confidential information professionally.
• Anticipate the needs of a busy team and helping them be more successful
• Manage meeting agendas, notes, and follow-up items.

Minimum Qualifications:

• At least 3 years of experience as an administrative assistant in an energizing environment. Experience working in technical environments and comfortable with project management.
• Ability to learn new technologies quickly like GitHub and various internal productivity tools.
• Strong attention to detail when handling priorities, projects, and deadlines.
• Skilled in multitasking across various stakeholder needs.
• Excellent written and verbal communication skills.
• Skilled with creative, critical thinking.
• Ability to anticipate and prioritize needs.
• Proficient in office software such as calendars, spreadsheets, presentation apps, Slack and OS X.
• Ability to build positive working relationships with a highly technical audience.
• Flexible when it comes to responsiveness and adaptive to an ever-changing environment.
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization.
• Professional demeanor and comfortable working with executives and VIP visitors.

Preferred Qualifications:

• Understanding of a sales organization.
• Experience working in technical environments.
• Experience working in a global business.