BILLING SPECIALISTSRESIDENTIAL, COMMERICAL, MULTI-FAMILY, TRACTS
TRACT JOB SET UPS
REVIEW CONTRACT – SET UP JOB FILES
FILE FOLDER TO INCLUDE: RETENTION %
BILLING DATE
BILLING PROCESS – SUPPLY PRO, MAIL, SCAN, FAX
ESTIMATOR
PROJECT NAME / LOCATION
OCIP DEDUCT %
ANY ADDITIONAL SPECIAL INSTRUCTIONS PER CONTRACTOR
JOB SET UPS COMPLETED SAME DAY AS REQUESTED. COMPLETE RELEASE SET UP, IF POSSIBLE
TRACT CONTRACTS
CHECK FOR CONTRACT REVIEW CRITIERA -FORWARD TO RISK DEPT
ORDER INSURANCE – PROOFS DIRECT
OCIP / WRAP ENROLLMENT
ADD BILLING DATE TO CALENDAR / MAINTAIN BILLING CALENDAR
WIP & BILLING
TRACT WIP RAN WEEKLY – RYAN TO REVIEW PRIOR TO INVOICING
TRACT BILLING WEEKLY PER CONTRACT / CALENDAR
MAINTAIN WEEKLY WIP REPORTS AND JOB STATS AS COMPLETION VERIFICATION
BILLING MUST TIE OUT TO BUILDERS PO/PRICE SHEETS/SEQUENCE SHEET (NO EXCEPTIONS)
ALL INVOICES MUST BE PRINTED AND FILED IN BILLING FILE W/COPY OF WIP
A/R
PROVIDE SPREADSHEET OF CHECK RECONCILIATION FOR CHECKS RECD IN MAIL
RUN AGING ONCE A WEEK – COMPLETE AR SPREADSHEET FOR 60-90-120 ACCTS
KEEP UP TO DATE PAYMENT CALENDAR
PROVIDE WEEKLY AR STATUS
TIME SLICES
RESPONSIBLE FOR PERSONAL CLOCK IN/OUTS DAILY.
TO BE REVIEWED, PRINTED, SIGNED AND APPROVED EVERY MONDAY
TRACT JOB FILE MAINTAINANCE
JOB FILES TO BE KEPT ALPHABETICALLY AND ORDERLY
MAINTAIN SEPARATE CONTRACT MASTER FILES AND RELEASE FILES PER PROJECT
SALES & PRODUCTION SUPPORT
CONTINUED SUPPORT FOR EACH DEPARTMENT
RESEARCH AND MAIL FILES TO LEGAL UPON REQUEST
COMMUNICATION
EFFECTIVE COMMUNICATION WITH ALL BUILDERS
FOR MATTERS OF ACCTS PAYABLE, BILLING, CONTRACTS AND ANY OTHER
NEEDED INFORMATION.
TEAM MEMBER
WORK AS A TEAM MEMBER BY EFFIECENTLY COMPLETING YOUR
INDIVIDUAL TASKS, SUPPORTING OTHER TEAM MEMBERS AND
SUPPORTING BRANCH SUCCESS.
Job Type: Full-time
Pay: $20.00 – $24.00 per hour
Benefits:
Schedule:
Supplemental Pay:
COVID-19 considerations:
Office employees required to be vaccinated.
Work Location: One location
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